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Contract Notice

Procurement of a Smart Energy Management System (SEMS)

  • First published: 23 September 2025
  • Last modified: 23 September 2025
  • Version: N/A
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Contents

Summary

OCID:
ocds-kuma6s-155908
Published by:
Hyppo Hydrogen Solutions
Authority ID:
AA87510
Publication date:
23 September 2025
Deadline date:
21 November 2025
Notice type:
Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Hyppo Hydrogen Solutions Ltd invites tenders from suitably qualified suppliers for the design, supply, installation, and commissioning of a Smart Energy Management System (BMS) at Bay Studios, Swansea. The system will integrate renewable generation, hydrogen production, energy storage, heating, and mobility infrastructure into a unified control and optimisation platform. The BMS must dynamically manage energy flows, enable demand-side flexibility, and support research, development, and demonstration activities.

Full notice text

CONTRACT NOTICE – NATIONAL

SUPPLIES

1 Authority Details

1.1

Authority Name and Address


Hyppo Hydrogen Solutions

6 Glan Yr Afon Gardens, Sketty,

Swansea

SA2 9HY

UK

Henry Apsey

+44 1792981739

procurement@hyppo.co.uk

http://hyppo.co.uk
https://www.sell2wales.gov.wales/
https://www.sell2wales.gov.wales/

1.2

Address from which documentation may be obtained


Hyppo Hydrogen Solutions

6 Glan Yr Afon Gardens, Sketty,

Swansea

SA2 9HY

UK

Henry Apsey

+44 1792981739

procurement@hyppo.co.uk

http://hyppo.co.uk

1.3

Completed documents must be returned to:


Hyppo Hydrogen Solutions

6 Glan Yr Afon Gardens, Sketty,

Swansea

SA2 9HY

UK

Henry Apsey

+44 1792981739

procurement@hyppo.co.uk

http://hyppo.co.uk

2 Contract Details

2.1

Title

Procurement of a Smart Energy Management System (SEMS)

2.2

Description of the goods or services required

Hyppo Hydrogen Solutions Ltd invites tenders from suitably qualified suppliers for the design, supply, installation, and commissioning of a Smart Energy Management System (BMS) at Bay Studios, Swansea.

The system will integrate renewable generation, hydrogen production, energy storage, heating, and mobility infrastructure into a unified control and optimisation platform. The BMS must dynamically manage energy flows, enable demand-side flexibility, and support research, development, and demonstration activities.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=155908.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

48150000 Industrial control software package
72212150 Industrial control software development services
72230000 Custom software development services
73300000 Design and execution of research and development
1017 Bridgend and Neath Port Talbot

2.4

Total quantity or scope of tender

The EMS must consider, the following inputs, outputs, and functions:

• Inputs & Monitoring

o Weather forecasting data.

o Grid pricing (time-of-use tariffs, flexibility signals).

o Predicted site demand.

o Energy efficiency performance metrics.

o Solar PV generation (256 kW system).

o Wind energy input.

o Grid connection monitoring.

o Battery system (500 kW, scalable).

o Electrolyser operation (175 kW modular units).

• Outputs & Control

o Smart heating (integrating waste heat, hydrogen boilers, and heat pump).

o Smart pumps (hydrogen and water circulation).

o Smart lighting controls.

o Vehicle charging:

 Standard car charging.

 Vehicle-to-Grid (V2G) chargers.

o Hydrogen high-pressure compression systems.

o Smart display/dashboard for real-time system performance.

o Energy trading and grid services capability.

• Core Capabilities

o Dynamic switching between generation and demand assets.

o Integrated hydrogen and electricity balancing to alleviate grid demand.

o Mobility integration: real-time management of hydrogen refuelling and EV charging.

o Data collection and analytics to support R&D partnerships.

o Secure, local-based or hybrid control architecture with open protocols (e.g. Modbus, BACnet).

o Future scalability for additional renewable and storage assets.

• Warranties & Documentation

o Minimum 2-year warranty on system hardware/software.

o Training for Hyppo staff on system use.

o Operation & Maintenance manual.

Please feel free to tender any part of a smart package.

If your proposal does not meet all of the requirements please get in touch as we will consider all options presented.

3 Conditions for Participation

3.1

Minimum standards and qualification required

• The successful supplier will be appointed under NEC4 Engineering and Construction Short Contract (ECSC).

• All works must comply with UK regulations, cybersecurity standards, and CDM Regulations 2015.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

SPHERET3

4.3

Time Limits

Time-limit for receipt of completed tenders
    21-11-2025  Time  12:00

Estimated award date
 12-12-2025

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

Budget and Funding

• Maximum budget: £75,000 (exclusive of VAT).

• Tenders exceeding this budget will not be considered.

• Value for money, innovation, and flexibility will be critical.

Evaluation Criteria

Tenders will be assessed on the following weighted criteria:

• Technical Capability & System Design – 30%

• Cost Effectiveness / Value for Money – 40%

• Experience & Track Record – 15%

• Delivery Timescales – 10%

• Innovation / Added Value – 5%

Supplier Instructions

Interested suppliers must submit a tender response including:

1. Company details, relevant experience, and accreditations.

2. Proposed BMS design, architecture, and system specification.

3. Detailed cost breakdown (hardware, software, integration, training, support).

4. Delivery and installation programme.

5. Warranties, guarantees, and maintenance/support package.

6. Evidence of financial standing and insurance.

7. References from similar projects.

(WA Ref:155908)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

Tender Smart System SPHERET3

5.3

Publication date of this notice

 23-09-2025

Coding

Commodity categories

ID Title Parent category
72230000 Custom software development services Software programming and consultancy services
73300000 Design and execution of research and development Research and development services and related consultancy services
72212150 Industrial control software development services Programming services of application software
48150000 Industrial control software package Industry specific software package

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
procurement@hyppo.co.uk
Admin contact:
procurement@hyppo.co.uk
Technical contact:
N/a
Other contact:
procurement@hyppo.co.uk

Further information

Date Details
No further information has been uploaded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

pdf
pdf365.69 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.