Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Police Authority
2 French Street
Glasgow
G40 4EH
UK
Telephone: +44 1786895668
E-mail: ProcurementTenders@scotland.police.uk
NUTS: UKM
Internet address(es)
Main address: http://www.spa.police.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Interim Finance System
Reference number: PROC-25-2884
II.1.2) Main CPV code
48442000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Police Scotland require an interim finance system to replace their current system which will be going end of life in February 2027.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72000000
72250000
72260000
48442000
72212442
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Police Scotland’s current core finance system is going end of life in February 2027. Police Scotland will be looking to procure a Corporate Technology Platform to provide core functionality across various departments and in turn, replace the Authority’s finance system. However, due to the timescales associated with a procurement of a Corporate Technology Platform, an interim solution is required to maintain financial governance and prevent service disruption in the duration between the current system going end of life and the new Corporate Technology Platform going live.
This procurement is for an Interim Finance System.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical Questions
/ Weighting: 80
Price
/ Weighting:
20
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
There will be the option to extend the Contract for a further two (2) periods of up to one (1) year each at the sole discretion of Police Scotland.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Police Scotland reserve the right to purchase additional goods and services which offer ongoing improvements to the operational solution and to cater for the emergence of new and evolving technologies which could enhance the solution and/or the provision of the Services. Any such changes will be progressed through the Contract Variation process in accordance
with Regulation 72 of the Public Contract (Scotland) Regulations 2015.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please note, the relevant selection criteria will be included in the SPD module.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please note, the relevant selection criteria will be included in the SPD module.
Minimum level(s) of standards required:
Please note, the relevant selection criteria will be included in the SPD module.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Please note, the relevant selection criteria will be included in the SPD module.
Minimum level(s) of standards required:
Please note, the relevant selection criteria will be included in the SPD module.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/10/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
22/10/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=807876.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Full information on this is provided within the Tender Documents.
(SC Ref:807876)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=807876
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court
Glasgow
UK
VI.5) Date of dispatch of this notice
22/09/2025