Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Crown Office and Procurator Fiscal Service
Crown Office, 25 Chambers Street
Edinburgh
EH1 1LA
UK
Contact person: Central Procurement Team
E-mail: procurementreturns@copfs.gov.uk
NUTS: UKM
Internet address(es)
Main address: http://www.copfs.gov.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00292
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Social protection
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Oracle Database Administrator Services
Reference number: COPFS-2025-197
II.1.2) Main CPV code
72250000
II.1.3) Type of contract
Services
II.1.4) Short description
This is a Voluntary Ex Ante Transparency (VEAT) Notice. The Crown Office and Procurator Fiscal Service (COPFS) will be entering into a contract with Applications DBA Ltd to supply Oracle Database Administrator Services for its business-critical Database Environment to support the COPFS Database Team and lead on migration of the current Database Environment and Infrastructure to a modern, flexible system, capable of supporting COPFS Case Management Systems for the foreseeable future.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
292 500.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72250000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow
II.2.4) Description of the procurement
This is a Voluntary Ex Ante Transparency (VEAT) Notice. The Crown Office and Procurator Fiscal Service (COPFS) will be entering into a contract with Applications DBA Ltd to supply Oracle Database Administrator Services for its business-critical Database Environment; for the planning, design and migration of our Oracle database systems to support the remaining transition of COPFS’ datacentres to offsite locations; the planning, design and development of our next generation Case Management System; and establishment of enhanced IT and business resiliency systems.
This requires in-depth knowledge of COPFS current environment and infrastructure as well as extensive experience and up to date qualifications and skills in Oracle DBA to be able to provide knowledge transfer, support the transition of new team members and produce detailed systems documentation for COPFS case management systems, activities requiring bespoke and detailed technical understanding of COPFS FOS, PROMIS and other case management systems This is a business-critical service and for technical reasons competition is absent.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
Under the Public Contracts (Scotland) Regulations 2015 33(b)(ii) competition is absent for technical reasons. COPFS has encountered issues attracting and recruiting experienced staff for its Database Team. This has dramatically increased COPFS reliance on 3rd party services as the team are not fully resourced and are still acquiring the required knowledge and skills to migrate the current Database Environment and Infrastructure and to support the legacy systems. It is crucial to ensure continuity and successful management of the database environment, that the 3rd party service is supplied by an organisation that has the required in-depth knowledge of COPFS environment and infrastructure, including FOS and PROMIS, as well as extensive experience and up to date qualifications and skills in Oracle DBA.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-054743
Section V: Award of contract
Contract No: COPFS-2025-174
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/09/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Applications DBA Ltd
47 St Andrew's Dr
Bearsden
G61 4NW
UK
Telephone: +44 7707998309
NUTS: UKM82
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 292 500.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:811243)
VI.4) Procedures for review
VI.4.1) Review body
Sherriff Clerk's Office
PO Box 23, 1 Carlton Place
Glasgow
G5 9DA
UK
VI.5) Date of dispatch of this notice
25/09/2025