Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
National Galleries of Scotland
National Galleries of Scotland, 73 Belford Road
Edinburgh
EH4 3DS
UK
Contact person: Aileen Madeira Rezende
Telephone: +44 1316246374
E-mail: amadeirarezende@nationalgalleries.org
NUTS: UK
Internet address(es)
Main address: http://www.nationalgalleries.org
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11042
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Exhibition & Maintenance Redecoration Work
II.1.2) Main CPV code
45442100
II.1.3) Type of contract
Works
II.1.4) Short description
National Galleries Scotland (NGS) plan to procure a single Contractor for the Provision of Exhibition Maintenance & Redecoration Works.
The Contract is intended to cover exhibition and maintenance redecoration work within all areas of the NGS Estate. Work will mostly be internal but may on occasion also be external. Throughout the year the Contract Manager will take charge of decoration changes within the gallery spaces depending on exhibition requirements. There may also be elements of maintenance decoration undertaken within the spaces at the same time.
The contract is anticipated to commence 1st April 2025 and run for a period of 3 years with the option to extend by a variable period of up to an additional 24 months.
NGS is looking to engage with the market. The purpose of this PIN is to gauge interest as well as seek views and information from the marketplace in relation to a potential future contract opportunity. It will also inform the procurement strategy ensuring that any procurement route subsequently selected is attractive to the marketplace and will provide a competitive tendering environment for efficient delivery of any future contract requirements.
Contractors should note that this PIN does not constitute any guarantee or work, it is purely for market research purposes.
II.1.5) Estimated total value
Value excluding VAT:
370 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45451000
39298900
45440000
45442110
45442120
45442121
45442180
45442190
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
This is a Request for Information (RFI) only (not an Invitation to Tender).
The RFI document is available from the Public Contracts Scotland Website.
The deadline for raising any questions in relation to the RFI is 12noon on Monday the 13th October 2025, with the deadline for responding to the RFI being 12noon on Friday 17th October 2025.
II.3) Estimated date of publication of contract notice:
24/11/2025
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
Please note this notice is NOT a Call for Competition. Any future contract opportunities related to this requirement may be published on
Public Contracts Scotland (PCS) and/or Find a Tender Service (FTS). By issuing this Prior Information Notice (PIN), NGS does not make
any commitment to procure any of the stated requirements.
This PIN is a Request for Information. Suppliers should refer to the 'PIN - Request for Information - Scope' document which summarises
certain aspects of the potential tender exercise but does not purport to contain complete descriptions of such potential arrangements. The
services described in the document are proposals ONLY and should not be taken as final.
The Form 'PIN - Request for Information - Response' should be used to provide a response.
Dates and other information contained in this notice are indicative only and may be subject to change. No other tender documentation is
available at this time.
NGS may use information, comments etc. provided and/or future correspondence when compiling any final tender documents but reserves
the right not to accept any such information, comments etc. from any respondent. This decision will be at the sole discretion of NGS.
All correspondence regarding this PIN will be via Public Contracts Scotland (PCS). PCS is free to use and free to register and also gives
access to an online 'Question & Answer' facility which must be used to raise any queries relating to this PIN. Queries must be raised before
12noon on Monday 13th October 2025.
Please return your completed response by 12noon on Friday 17th October 2025 to amadeirarezende@nationalgalleries.org only, using the
title 'Provision of Exhibition Maintenance & Redecoration Works - PIN Response' in your email header.
NGS will not be liable for any costs incurred in submitting a response to this RFI.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=811251.
(SC Ref:811251)
VI.5) Date of dispatch of this notice
25/09/2025