Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hillcrest
1 Explorer Road
Dundee
DD2 1EG
UK
Contact person: Bruce Leslie
Telephone: +44 3001232640
E-mail: tenders@hillcrest.org.uk
NUTS: UKM
Internet address(es)
Main address: http://www.hillcrest.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12242
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Drainage Framework Agreement
Reference number: PR/R041
II.1.2) Main CPV code
45232452
II.1.3) Type of contract
Works
II.1.4) Short description
Drainage cleaning and maintenance services
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Dundee and surrounding areas
II.2.2) Additional CPV code(s)
45232452
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
Dundee
II.2.4) Description of the procurement
Cleaning and Maintenance of drainage systems including but not limited to:-
Unblocking, clearing, jetting, CCTV surveying, repairs and maintenance
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Possible 1 year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
An out of hours/emergency service is an essential requirement of this contract. We require/expect any successful contractor(s) to attend these types of jobs in their successful geographical areas within 4 hours.
Lot No: 2
II.2.1) Title
Angus
II.2.2) Additional CPV code(s)
45232452
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
Angus
II.2.4) Description of the procurement
Cleaning and Maintenance of drainage systems including but not limited to:-
Unblocking, clearing, jetting, CCTV surveying, repairs and maintenance
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Possible 1 year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
An out of hours/emergency service is an essential requirement of this contract. We require/expect any successful contractor(s) to attend these types of jobs in their successful geographical areas within 4 hours.
Lot No: 3
II.2.1) Title
Fife and Perthshire
II.2.2) Additional CPV code(s)
45232452
II.2.3) Place of performance
NUTS code:
UKM7
II.2.4) Description of the procurement
Cleaning and Maintenance of drainage systems including but not limited to:-
Unblocking, clearing, jetting, CCTV surveying, repairs and maintenance
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Possible 1 year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
An out of hours/emergency service is an essential requirement of this contract. We require/expect any successful contractor(s) to attend these types of jobs in their successful geographical areas within 4 hours.
Lot No: 4
II.2.1) Title
Edinburgh
II.2.2) Additional CPV code(s)
45232452
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
Cleaning and Maintenance of drainage systems including but not limited to:-
Unblocking, clearing, jetting, CCTV surveying, repairs and maintenance
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Possible 1 year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
An out of hours/emergency service is an essential requirement of this contract. We require/expect any successful contractor(s) to attend these types of jobs in their successful geographical areas within 4 hours.
Lot No: 5
II.2.1) Title
Aberdeen/Shire
II.2.2) Additional CPV code(s)
45232452
II.2.3) Place of performance
NUTS code:
UKM50
II.2.4) Description of the procurement
Cleaning and Maintenance of drainage systems including but not limited to:-
Unblocking, clearing, jetting, CCTV surveying, repairs and maintenance
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Possible 1 year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
An out of hours/emergency service is an essential requirement of this contract. We require/expect any successful contractor(s) to attend these types of jobs in their successful geographical areas within 4 hours.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per tender documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 10
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/10/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
27/10/2025
Local time: 14:00
Place:
Hillcrest HQ, 1 Explorer Road, Dundee
Information about authorised persons and opening procedure:
As per Hillcrest's internal opening process
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2028/29
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=811051.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please see Invitation to Tender and Community Benefits Statement attached.
(SC Ref:811051)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=811051
VI.4) Procedures for review
VI.4.1) Review body
Dundee Sheriff Court
West Bell Street
Dundee
UK
VI.5) Date of dispatch of this notice
26/09/2025