Summary
- OCID:
- ocds-h6vhtk-05a51b
- Published by:
- Vale of Glamorgan Council
- Authority ID:
- AA0275
- Publication date:
- 30 September 2025
- Deadline date:
- 12 November 2025
- Notice type:
- UK4
- Has documents:
- Yes
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
The Vale of Glamorgan Council wishes to appoint one (1) Supplier to the Framework. The Works will include annual servicing, heating and hot water maintenance, the provision of customer information with database management and the presence of a representative at the Council offices three (3) days per week. The Council requires annual servicing and provision of landlord’s safety record and relevant landlord certificates, as required in the Vale of Glamorgan Council Housing Gas, LPG, Oil, Solid Fuel and Air Source Heat Pump Servicing, Policy V1.3. All Suppliers and Approved Subcontractors must comply with latest British Standards, Approved Documents for the region and all Council and specialist specifications supplied with the tender documents.No formal market engagement was undertaken ahead of this procurement. Under the current PA23 regulations, pre-market engagement is not mandatory for projects below the threshold, and in this case, we had to move quickly to avoid losing time-sensitive funding. Given the urgency, we prioritised progressing the framework over conducting engagement activities.Although the framework is relatively high in value, it has been structured in a way that supports SME participation. The services are closely linked and typically delivered by single suppliers, so a lotting approach was not considered necessary. Introducing lots could have added complexity without delivering clear benefits, and we’re confident the framework remains accessible to smaller suppliers as it stands.
Full notice text
Scope
Procurement reference
VOG/RB/18/7/25
Procurement description
The Vale of Glamorgan Council wishes to appoint one (1) Supplier to the Framework. The Works will include annual servicing, heating and hot water maintenance, the provision of customer information with database management and the presence of a representative at the Council offices three (3) days per week. The Council requires annual servicing and provision of landlord’s safety record and relevant landlord certificates, as required in the Vale of Glamorgan Council Housing Gas, LPG, Oil, Solid Fuel and Air Source Heat Pump Servicing, Policy V1.3. All Suppliers and Approved Subcontractors must comply with latest British Standards, Approved Documents for the region and all Council and specialist specifications supplied with the tender documents.
No formal market engagement was undertaken ahead of this procurement. Under the current PA23 regulations, pre-market engagement is not mandatory for projects below the threshold, and in this case, we had to move quickly to avoid losing time-sensitive funding. Given the urgency, we prioritised progressing the framework over conducting engagement activities.
Although the framework is relatively high in value, it has been structured in a way that supports SME participation. The services are closely linked and typically delivered by single suppliers, so a lotting approach was not considered necessary. Introducing lots could have added complexity without delivering clear benefits, and we’re confident the framework remains accessible to smaller suppliers as it stands.
Delivery regions
- UKL22 - Cardiff and Vale of Glamorgan
Total value (estimated, excluding VAT)
2500000 GBP to 2500000GBP
Contract dates (estimated)
01 April 2026, 00:00AM to 31 March 2029, 23:59PM
Extension end date (if all the extensions are used): 31 March 2030
Contracting authority
Vale of Glamorgan Council
Identification register:
Address 1: Civic Offices
Town/City: BARRY
Postcode: CF63 4RU
Country: United Kingdom
Website: http://www.valeofglamorgan.gov.uk
Public Procurement Organisation Number: PVJL-7881-XMJT
Contact name: Roland Bago
Email: rbago@valeofglamorgan.gov.uk
Organisation type: Public authority - sub-central government
Procedure
Procedure type
Below threshold - open competition
Is the total value above threshold?
Below threshold
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 45300000 - Building installation work
- 50000000 - Repair and maintenance services
Delivery regions
- UKL22 - Cardiff and Vale of Glamorgan
Lot value (estimated)
2500000 GBP Excluding VAT
3000000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 April 2026, 00:00AM
Contract end date (estimated)
31 March 2029, 23:59PM
Extension end date (estimated)
31 March 2030, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The Contracting Authority reserves the right to and subject to the conditions set out in the ITT and the tender documentation, the Contracting Authority will decide whether to extend the framework by an additional 1 year.
Participation
Conditions of participation
Please refer to the tender documentation.
Award criteria
Type: price
Name
Price
Weighting: 50.00
Weighting type: percentageExact
Type: quality
Name
Quality
Weighting: 40.00
Weighting type: percentageExact
Type: cost
Name
Community Well-Being Benefits
Description
NOT COST - Community Well-being Benefits
Weighting: 10.00
Weighting type: percentageExact
Submission
Tender submission deadline
12 November 2025, 12:00PM
Enquiry deadline
05 November 2025, 12:00PM
Submission address and any special instructions
https://www.sell2wales.gov.wales
May tenders be submitted electronically?
Yes
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 45300000 |
Building installation work |
Construction work |
| 50000000 |
Repair and maintenance services |
Other Services |
Delivery locations
| ID |
Description
|
| 1022 |
Cardiff and Vale of Glamorgan |
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a
Postbox
The awarding buyer has indicated that it will accept electronic responses to
this notice via the Tender Submission Postbox facility.
Submit your tender response electronically in a secure environment.
To create an electronic response please click the "Add to my interest list" button at the top of the page.
For more information on the Postbox Facility please refer to the user guide:
Additional documents
The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.
Current documents
zip4.74 MB
This file may not be accessible.
Replaced documents
There are no previous versions of these documents.