Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Orkney Islands Council
Council Offices, School Place
Kirkwall
KW15 1NY
UK
Contact person: David Custer
Telephone: +44 01856873535
E-mail: david.custer@orkney.gov.uk
Fax: +44 01856876158
NUTS: UKM65
Internet address(es)
Main address: http://www.orkney.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grounds Maintenance Services: 2027-2031
Reference number: 1202011
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
To provide grounds maintenance services across the Orkney mainland, linked south isles and Hoy. This will include grass cutting, strimming, weed control, maintenance of planting including shrubs and small trees. Note this will be a term service contract for the four year period from 1 April 2027 until 31 March 2031, with an option to extend for one further year subject to meeting the performance criteria defined in the contract.
II.1.5) Estimated total value
Value excluding VAT:
2 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: 1
II.2.1) Title
Grounds Maintenance Services 2027-2031: General
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM65
Main site or place of performance:
Throughout Orkney Mainland and linked south isles.
II.2.4) Description of the procurement
To provide grounds maintenance services across the Orkney mainland, linked south isles and Hoy. This will include grass cutting, strimming, weed control, maintenance of planting including shrubs and small trees. Note this will be a term service contract for the four year period from 1 April 2027 until 31 March 2031, with an option to extend for one further year subject to meeting the performance criteria defined in the contract.
Lot No: 2
II.2.1) Title
Grounds Maintenance Services 2027-2031: Cemeteries
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM65
Main site or place of performance:
Orkney Mainland
II.2.4) Description of the procurement
This procurement is for Grounds Maintenance for cemeteries at Warbeth, St Olaf’s and St Magnus Cathedral and potentially Firth and Stenness. The contract will run for the period 1 April 2027 until 31 March 2031 with option for further 12 month extension subject to meeting the performance criteria defined in the contract.
Lot No: 3
II.2.1) Title
Grounds Maintenance Services 2027-2031: Pitches
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM65
Main site or place of performance:
Mainland Orkney
II.2.4) Description of the procurement
This procurement is for Grounds Maintenance for pitches at Bignold Park, Firth School, Market Green, Stromness Academy and St Margaret's Hope school. The contract will run for the period 1 April 2027 until 31 March 2031 with option for further 12 month extension, subject to meeting the performance criteria defined in the contract.
II.3) Estimated date of publication of contract notice:
05/10/2026
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
Please be advised that the purpose of this PIN is to give advance notice of a forthcoming contract opportunity, a contract advertisement will be issued in October 2026 following PIN period of 35 days, with the full invitation to tender documentation attached where bidders will be able to register interest in the contract opportunity and access the documentation.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=841218.
(SC Ref:841218)
VI.5) Date of dispatch of this notice
31/08/2026