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Cymraeg

UK4

Canvassing and Electoral Registration Printing

  • First published: 08 September 2026
  • Last modified: 08 September 2026
  • Version: 1

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The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-06f43f
Published by:
Pembrokeshire County Council
Authority ID:
AA0255
Publication date:
08 September 2026
Deadline date:
09 October 2026
Notice type:
UK4
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

The Electoral Registration Officer (ERO) of Pembrokeshire County Council (PCC) is undertaking an exercise for the procurement of electoral registration print materials including Canvass forms, invitation to register forms, PI refresher and reapplication forms, household notification letters, communications in relation to automatic voter registration and associated printing

Full notice text

Scope

Procurement reference

PROC/2627/001

Procurement description

The Electoral Registration Officer (ERO) of Pembrokeshire County Council (PCC) is undertaking an exercise for the procurement of electoral registration print materials including Canvass forms, invitation to register forms, PI refresher and reapplication forms, household notification letters, communications in relation to automatic voter registration and associated printing

Main category

Services

Delivery regions

  • UKL14 - South West Wales

Total value (estimated, excluding VAT)

275000.00 GBP to 275000.00GBP

Contract dates (estimated)

16 November 2026, 00:00AM to 15 November 2029, 23:59PM

Extension end date (if all the extensions are used): 15 November 2030

Contracting authority

Pembrokeshire County Council

Identification register:

  • GB-PPON

Address 1: County Hall

Town/City: Pembrokeshire

Postcode: SA61 1TP

Country: United Kingdom

Public Procurement Organisation Number: PYMR-6838-HZQY

Email: procurement@pembrokeshire.gov.uk

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 79800000 - Printing and related services

Delivery regions

  • UKL14 - South West Wales

Lot value (estimated)

275000.00 GBP Excluding VAT

330000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

16 November 2026, 00:00AM

Contract end date (estimated)

15 November 2029, 23:59PM

Extension end date (estimated)

15 November 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

1 x 12 month

Award criteria

Type: quality

Name

Service Delivery

Weighting: 15.00

Weighting type: percentageExact

Type: quality

Name

Quality Check

Weighting: 10.00

Weighting type: percentageExact

Type: quality

Name

Design

Weighting: 7.00

Weighting type: percentageExact

Type: quality

Name

Capacity

Weighting: 7.00

Weighting type: percentageExact

Type: quality

Name

Business Continuity

Weighting: 7.00

Weighting type: percentageExact

Type: quality

Name

Welsh Language

Weighting: 7.00

Weighting type: percentageExact

Type: quality

Name

Distribution

Weighting: 7.00

Weighting type: percentageExact

Type: cost

Name

Total Pricing

Weighting: 40.00

Weighting type: percentageExact

Submission

Tender submission deadline

09 October 2026, 14:00PM

Enquiry deadline

05 October 2026, 12:00PM

Date of award of contract

23 October 2026, 23:59PM

Submission address and any special instructions

All tenders must be submitted in accordance with the instructions on etenderwales Bravo Solutions https://etenderwales.ukp.app.jaggaer.com/home.html You must have a profile and be logged into the system in order to access the tenders.itt code is 126337

May tenders be submitted electronically?

Yes

Languages that may be used for submission

  • English
  • Welsh

Documents

ID

conflictOfInterest

Document type

Conflict of interest

Description

Not published

Coding

Commodity categories

ID Title Parent category
79800000 Printing and related services Business services: law, marketing, consulting, recruitment, printing and security

Delivery locations

ID Description
100 UK - All

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details
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