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II.1.1) Title
ITT for Survey and Treament for Timber Preservation Framework
Reference number: DCC/NS/55/25
II.1.2) Main CPV code
71315300
II.1.3) Type of contract
Services
II.1.4) Short description
This procurement process is for the framework contract for a multi- supplier framework to carry out dry/wet rot survey and treatment, infestation (woodworm) and chemical mould removal on domestic properties.
Dundee City Council is seeking to appoint a minimum of 3 and a maximum of 5 competent contractors for each lot within the framework. The lots for this framework are as follows-
Lot 1 – Surface treatments for condensation, dampness and mould (excluding fogging)
Lot 2 – Invasive treatments and investigation
Lot 3 – Fogging
Bidding organisations can apply for all lots within the framework but each lot will be awarded to the highest scoring bidder.
II.1.5) Estimated total value
Value excluding VAT:
5 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Lot No: 1
II.2.1) Title
Lot 1 - Surface treatments for condensation, dampness and mould (excluding fodding)
II.2.2) Additional CPV code(s)
71315300
45450000
45453100
50700000
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
Dundee
II.2.4) Description of the procurement
The Contractor is not required to be a specialist timber-preservation company. Suitably competent general building or joinery contractors may tender, provided they can demonstrate the necessary competence, experience and resources to deliver the complete works in accordance with the specification. Where specialist treatment, surveying, electrical, plumbing, gas or other regulated work is required, the Contractor may use suitably competent and appropriately qualified employees or subcontractors. All treatment products, application methods, guarantees and supporting documentation must comply with the specification and be accepted by the Contract Administrator.
II.2.5) Award criteria
Criteria below:
Quality criterion: Compliance with the Specification of Requirements
/ Weighting: Pass/Fail
Quality criterion: Compliance with DCC's ICT Security and Safe Use Policy
/ Weighting: Pass/Fail
Quality criterion: Cyber Security Questionnaire
/ Weighting: Pass/Fail
Quality criterion: CDM, Construction, Design and Management Regulations 2015
/ Weighting: Pass/Fail
Quality criterion: Duty of Care, Health and Safety & Risk Management
/ Weighting: Pass/Fail
Quality criterion: Site Specific Risk Assessment and Method Statement
/ Weighting: Pass/Fail
Quality criterion: Health & Safety
/ Weighting: Pass/Fail
Quality criterion: Sample Report
/ Weighting: Pass/Fail
Quality criterion: Response Time/ 24 hr Response
/ Weighting: Pass/Fail
Quality criterion: Delivery of Contract and Quality of Service
/ Weighting: Weighted 10%
Quality criterion: Resourcing of Requirements
/ Weighting: Weighted 10%
Quality criterion: Communication with Stakeholders
/ Weighting: Weighted 5%
Quality criterion: Customer Care/ Non-Contact
/ Weighting: Weighted 5%
Quality criterion: Continuous Improvement (Post Inspection & Remedies)
/ Weighting: Weighted 5%
Quality criterion: Community Benefits (question 1)
/ Weighting: Weighted 3%
Quality criterion: Community Benefits (question 2)
/ Weighting: Unscored
Quality criterion: Environment
/ Weighting: Pass/Fail
Quality criterion: Fair Work First
/ Weighting: Weighted 2%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 x 1 year periods
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Dundee City Council is seeking to appoint a minimum of 3 and a maximum of 5 compete3nt contractors for each lot.
Lot No: 2
II.2.1) Title
Lot 2 – Invasive treatments and investigation
II.2.2) Additional CPV code(s)
45450000
71315400
71315300
50700000
45261420
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
Dundee
II.2.4) Description of the procurement
This Lot is intended for specialist property preservation and invasive treatment contractors. Tenderers must be able to demonstrate specialist expertise in damp proofing, timber preservation, fungal decay treatment, wood-boring insect eradication, basement waterproofing and associated remedial works.
The Principal Contractor must be a current member of the Property Care Association (PCA) and maintain membership for the duration of the Framework Agreement.
The Contractor shall employ suitably qualified surveyors and technicians and be capable of providing surveys, specifications, treatment recommendations, insurance-backed guarantees (where applicable), and completion certification.
Subcontracting of specialist preservation treatments will not be permitted unless expressly approved by the Contract Administrator.
II.2.5) Award criteria
Criteria below:
Quality criterion: Compliance with Specification of Requirements
/ Weighting: Pass/Fail
Quality criterion: Compliance with DCC's ICT Security and Safe Use Policy
/ Weighting: Pass/Fail
Quality criterion: Cyber Security Questionnaire
/ Weighting: Pass/Fail
Quality criterion: CDM, Construction, Design and Management Regulations 2015
/ Weighting: Pass/Fail
Quality criterion: Duty of Care, Health, and Safety & Risk Management
/ Weighting: Pass/Fail
Quality criterion: Site Specific Risk Assessment and Method Statement
/ Weighting: Pass/Fail
Quality criterion: Health and Safety
/ Weighting: Pass/Fail
Quality criterion: Sample Report
/ Weighting: Pass/Fail
Quality criterion: Response Time/ 24hr Response
/ Weighting: Pass/Fail
Quality criterion: Delivery of Contract and Quality of Service
/ Weighting: Weighted 10%
Quality criterion: Resourcing of Requirements
/ Weighting: Weighted 10%
Quality criterion: Communication with Stakeholders
/ Weighting: Weighted 5%
Quality criterion: Customer Care/ Non-Contact
/ Weighting: Weighted 5%
Quality criterion: Continuous Improvement (Post Inspection & Remedies)
/ Weighting: Weighted 5%
Quality criterion: Community Benefits (question1)
/ Weighting: Weighted 3%
Quality criterion: Community Benefits (question 2)
/ Weighting: Unscored
Quality criterion: Environment
/ Weighting: Pass/Fail
Quality criterion: Fair Work First
/ Weighting: Weighted 2%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 x 1 year periods
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Dundee City Council is seeking to appoint a minimum of 3 and a maximum of 5 competent contractors for each lot within the framework
Lot No: 3
II.2.1) Title
Mould Treatment Fogging
II.2.2) Additional CPV code(s)
45450000
45453100
71315400
71315300
50700000
90921000
90920000
45331210
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
Dundee
II.2.4) Description of the procurement
This Lot is reserved for specialist mould remediation and environmental treatment contractors.
Tenderers shall be able to demonstrate proven experience in the diagnosis, treatment and remediation of mould contamination within domestic and public buildings, including the use of ULV fogging equipment, antimicrobial treatments, HEPA filtration systems and moisture assessment equipment.
The Contractor must be a current member of the Property Care Association (PCA), or an equivalent industry body approved by the Contract Administrator and maintain that membership for the duration of the Framework Agreement.
The Contractor shall employ suitably trained and competent operatives for mould remediation works and provide evidence of relevant training, health and safety procedures, risk assessments and method statements relating to fogging and biocidal treatments.
The Contractor shall provide post-treatment inspection reports, certification of completed treatments and recommendations for any further remedial works required to prevent recurrence.
Where biocides, antimicrobials or fungicidal products are used, these shall be approved for their intended purpose and applied strictly in accordance with manufacturers' instructions and all relevant legislation.
II.2.5) Award criteria
Criteria below:
Quality criterion: Compliance with Specification of Requirements
/ Weighting: Pass/Fail
Quality criterion: Compliance with DCC's ICT Security and Safe Use Policy
/ Weighting: Pass/Fail
Quality criterion: Cyber Security Questionnaire
/ Weighting: Pass/Fail
Quality criterion: CDM, Construction, Design and Management Regulations 2015
/ Weighting: Pass/Fail
Quality criterion: Duty of Care, Health, and Safety & Risk Management
/ Weighting: Pass/Fail
Quality criterion: Site Specific Risk Assessment and Method Statement
/ Weighting: Pass/Fail
Quality criterion: Health and Safety
/ Weighting: Pass/Fail
Quality criterion: Sample Report
/ Weighting: Pass/Fail
Quality criterion: Response Time/ 24hr Response
/ Weighting: Pass/Fail
Quality criterion: Delivery of Contract and Quality of Service
/ Weighting: Weighted 10%
Quality criterion: Resourcing of Requirements
/ Weighting: Weighted 10%
Quality criterion: Communication with Stakeholders
/ Weighting: Weighted 5%
Quality criterion: Customer Care/ Non-Contact
/ Weighting: Weighted 5%
Quality criterion: Continuous Improvement (Post Inspection & Remedies)
/ Weighting: Weighted 5%
Quality criterion: Community Benefits (question1)
/ Weighting: Weighted 3%
Quality criterion: Community Benefits (question 2)
/ Weighting: Unscored
Quality criterion: Environment
/ Weighting: Pass/Fail
Quality criterion: Fair Work First
/ Weighting: Weighted 2%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 x 1 year periods
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Dundee City Council is seeking to appoint a minimum of 3 and a maximum of 5 competent contractors for each lot within the framework.
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Evidence of PCA membership, relevant qualifications. Further details contained within the Invitation to Tender Documents and SPD.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The Council will utilise Equifax Score check to assess the Economic and financial standing of organisations bidding for contracts. Tenderers (including all participants in a group) are required to have a Score check Score of 35 or above in order to demonstrate their financial strength and stability.
Minimum level(s) of standards required:
The Council will utilise Equifax Score check to assess the Economic and financial standing of organisations bidding for contracts. Tenderers (including all participants in a group) are required to have a Score check Score of 35 or above in order to demonstrate their financial strength and stability.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Bidders are to sign complete and return documents as detailed within the returned document checklist within the Invitation to Tender document.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=842123.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
It is a contract requirement for contractors to deliver the specified number of Community benefit outcomes (14 number of outcomes for all contractors) for the duration of this contract.
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=842123