Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 2HP
UK
Contact person: Scott Greer
Telephone: +44 3033333000
E-mail: scott.greer@dumgal.gov.uk
NUTS: UKM92
Internet address(es)
Main address: http://www.dumgal.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Committee Livestreaming
Reference number: DGCP-0114
II.1.2) Main CPV code
50340000
II.1.3) Type of contract
Services
II.1.4) Short description
Dumfries and Galloway Council is seeking to procure a single supplier to deliver livestreaming/audio
visual services, primarily to Council/Committee meetings. These meetings are open to the public and
livestreaming further enables accessibility, thus enhancing our openness with stakeholders.
Council/Committee meetings are held on a hybrid basis, enabling attendees to attend in person or
online via Microsoft Teams and these are livestreamed on our YouTube Channel. The successful
supplier will be expected to attend meetings in person.
II.1.5) Estimated total value
Value excluding VAT:
376 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
30237136
32320000
32321200
32321300
31711310
32333000
32353000
II.2.3) Place of performance
NUTS code:
UKM92
Main site or place of performance:
Dumfries and Galloway
II.2.4) Description of the procurement
Dumfries and Galloway Council is seeking to procure a single supplier to deliver livestreaming/audio
visual services, primarily to Council/Committee meetings. These meetings are open to the public and
livestreaming further enables accessibility, thus enhancing our openness with stakeholders.
Council/Committee meetings are held on a hybrid basis, enabling attendees to attend in person or
online via Microsoft Teams and these are livestreamed on our YouTube Channel. The successful
supplier will be expected to attend meetings in person.
II.2.5) Award criteria
Criteria below:
Quality criterion: Delivery of services
/ Weighting: 60
Quality criterion: Continuity of Services
/ Weighting: 30
Quality criterion: Fair Work First
/ Weighting: 5
Quality criterion: Community Benefits
/ Weighting: 5
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 x 12 month extension at councils discretion
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per specification
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/10/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
07/10/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 64899. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
as per quality question
(SC Ref:842227)
VI.4) Procedures for review
VI.4.1) Review body
Dumfries Sheriff Court
Dumfries
UK
VI.5) Date of dispatch of this notice
07/09/2026