Provision of Process Serving

Procurement description

Caerphilly County Borough Council ("the Council") is undertaking pre-market engagement to inform a future procurement for the Provision of Process Serving. he Council relies on process serving services to support statutory and court proceedings, primarily in relation to Public Law Outline (PLO) matters and care proceedings. These services are time-critical and require providers to deliver court-compliant evidence of service whilst ensuring compliance with safeguarding, information governance and legal requirements. The Council is seeking to better understand the current market capabilities, available delivery models, and emerging innovations before commencing a formal procurement process. The Council is therefore looking to procure a Process Serving service.

Main category

Services

Delivery regions

• UKL16 - Gwent Valleys

Total value (estimated)

50000.00 GBP Excluding VAT

60000.00 GBP Including VAT

Contract dates (estimated)

01 December 2026, 00:00AM to 30 November 2030, 23:59PM

Extension end date (if all the extensions are used): 30 November 2032

Caerphilly County Borough Council

Is this procurement under a special regime?

Light touch

Is the total value above threshold?

Below threshold

CPV classifications

• 79100000 - Legal services

Delivery regions

• UKL16 - Gwent Valleys

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 December 2026, 00:00AM

Contract end date (estimated)

30 November 2030, 23:59PM

Extension end date (estimated)

30 November 2032, 23:59PM

Can the contract be extended?

Yes

Engagement process description

The Purpose of preliminary market engagement is to advise and engage with the Market prior to going to tender for the Provision of Process Serving.

To register an interest Service Providers must send their request via email to procurement@caerphilly.gov.uk. **please note registering an interest against this notice on sell2wales may not get recorded by the Council**

All requests must be received by 16:00 hours Tuesday 22 September 2026 to the procurement inbox.

This notice is to commence market engagement prior to going to tender to understand services available to the Council.

Please note that this notice is not a contract notice for a call for competition, it is to advise the market of the Councils intension to visit the market for such services in the future. Full details of service specification shall be issued with the call for competition and will be fully detailed in the tender documents.

The Council reserves the right to hold a supplier engagement event and will invite interested parties who register an interest to procurement@caerphilly.gov.uk

It is intended that the contract will commence on 01 December 2026 for a period of four (4) years with the option to extend for up to a further period of two (2) years.

Due date

02 October 2026, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

07 October 2026