Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Tayside
Ninewells Hospital
Dundee
DD1 9SY
UK
Contact person: Gavin Sharman
Telephone: +44 1382660111
E-mail: gavin.sharman@nhs.scot
NUTS: UKM
Internet address(es)
Main address: http://www.nhstayside.scot.nhs.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00154
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
High Voltage Maintenance
Reference number: CON03426
II.1.2) Main CPV code
50324200
II.1.3) Type of contract
Services
II.1.4) Short description
High Voltage Maintenance Service
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50324200
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
Tayside
II.2.4) Description of the procurement
NHS Tayside requires a competent contractor to provide planned High Voltage (HV) maintenance and a 24/7 emergency callout service for substations located at Ninewells Hospital, Perth Royal Infirmary and Dundee Dental Hospital. The contract will commence on 1 December 2026 for an initial period of eight years with an option to extend. The contractor shall provide a dedicated point of contact and respond to emergency incidents, including power outages and HV faults, within two hours of notification. All activities must fully comply with Scottish Health Technical Memorandum (SHTM) 06-03, which is the mandatory safe system of work for NHS Tayside.
The service includes six-monthly inspections of all substations and planned maintenance of HV switchgear, transformers, ring main units, protection relays, batteries, chargers and earthing systems. Maintenance shall be undertaken in accordance with contract requirements and manufacturers' recommendations. The contractor will verify and maintain HV asset registers and schematic drawings, submit RAMS, safety programmes and isolation documentation at least 14 days before planned visits, and provide detailed electronic reports and test results within seven days of work completion. All routine maintenance shall be carried out during normal working hours unless otherwise agreed. Tender rates must be inclusive of labour, travel, travel time and subsistence. Additional repair works outside the maintenance scope shall require prior quotation and NHS Tayside approval.
Each substation will receive one full maintenance service during the contract period in line with the agreed maintenance programme, supported by six-monthly inspections. The successful contractor will also be required to attend NHS Tayside's bi-monthly HV Working Group meetings. Performance will be monitored through agreed KPIs including maintenance compliance, safety performance, emergency response, repair times and submission of reports.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: Yes
Description of renewals:
Option to renew for a further 8 Years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per Specification
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/10/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
12/10/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32714. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As per Specification Document
(SC Ref:842515)
VI.4) Procedures for review
VI.4.1) Review body
Dundee Sherriff Court
Court House Square
Dundee
UK
VI.5) Date of dispatch of this notice
09/09/2026