Contract award notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Caledonian Sleeper Limited
Basement and Ground Floor Premises, 1-5 Union Street
Inverness
IV1 1PP
UK
Contact person: KAREN MARY ROGERS
Telephone: +44 3300600500
E-mail: procurement@caledoniansleeper.scot
NUTS: UK
Internet address(es)
Main address: www.sleeper.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30648
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.6) Main activity
Railway services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Seat Refresh Project
Reference number: CPT-073
II.1.2) Main CPV code
19243000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Caledonian Sleeper Limited (CSL) is seeking proposals from suitably qualified suppliers for the provision of replacement seat upholstery fabric for passenger seating, including armrest fabric installed within the Caledonian Sleeper fleet.
The objective is to replace the existing seat upholstery fabric whilst maintaining compliance with current railway fire safety, smoke emission and passenger seating standards applicable to Operational Category 3 sleeper vehicles.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
/ Highest offer:
II.2) Description
II.2.2) Additional CPV code(s)
19243000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
works to be carried out at Polmadie Depot
II.2.4) Description of the procurement
Caledonian Sleeper Limited (CSL) is seeking proposals from suitably qualified suppliers for the provision of replacement seat upholstery fabric for passenger seating, including armrest fabric installed within the Caledonian Sleeper fleet.
The objective is to replace the existing seat upholstery fabric whilst maintaining compliance with current railway fire safety, smoke emission and passenger seating standards applicable to Operational Category 3 sleeper vehicles.
The replacement programme is limited to the upholstery fabric. Existing seat structures, seat shells, foam cushions, headrests and armrests will remain unchanged.
The successful supplier shall provide a complete solution including fabric supply, technical support, certification evidence and support for any validation activities necessary to achieve compliance with current railway standards.
II.2.5) Award criteria
Quality criterion: Design Solution and Passenger Experience
/ Weighting: 30
Quality criterion: Technical Compliance and Certification Strategy
/ Weighting: 30
Quality criterion: Durability, Maintenance and Whole Life Performance
/ Weighting: 20
Quality criterion: Supply Chain, Delivery and Fleet Support
/ Weighting: 10
Quality criterion: Sustainability and Environmental Performance
/ Weighting: 10
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2026/S 000-060168
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/09/2026
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Diamond Rail Services
Butterthwaite Ind Estate (unit 3),, Butterthwaite Lane
Sheffield
S35 9WA
UK
Telephone: +44 7983043804
NUTS: UKE3
The contractor is an SME:
Yes
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:842578)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriffs Office
Glasgow
UK
VI.5) Date of dispatch of this notice
09/09/2026