Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
South Yorkshire Mayoral Combined Authority
11 Broad Street West
Sheffield
S12BQ
UK
Contact person: Paul Armstrong
E-mail: paul.armstrong@southyorkshire.police.uk
NUTS: UKE32
Internet address(es)
Main address: https://www.southyorkshire-ca.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Prison Intelligence Notifications System (PINS)
Reference number: 0217-2026
II.1.2) Main CPV code
48100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Renewal contract and secure ongoing licence to use PINS - the Prisoner Intelligence Notification System. The use of PINS is necessary so that the Force has visibility of the prison population within England and Wales, allowing for movements of prisoners and upcoming releases to be tracked by the respective force. The system also allows force's to complete intelligence work in order to better protect the public by identifying linked offenders and prolific gangs, so that these can be tracked throughout their sentences but also after release.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
184 904.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE
II.2.4) Description of the procurement
Renewal contract and secure ongoing licence to use PINS - the Prisoner Intelligence Notification System. The use of PINS is necessary so that the Force has visibility of the prison population within England and Wales, allowing for movements of prisoners and upcoming releases to be tracked by the respective force. The system also allows force's to complete intelligence work in order to better protect the public by identifying linked offenders and prolific gangs, so that these can be tracked throughout their sentences but also after release.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
1 x 12 month extension option
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The route to market is via direct award using the GCA G-Cloud 14 framework. This was identified by procurement as the best option for placing a contract with Saadian Technologies for the renewal of the incumbent PINS licenses, with a vendor-only license renewal and support agreement, which no other 3rd party can provide. As such, the G-Cloud direct award process proved the most appropriate, compliant route and there were no tender submissions to evaluate.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/08/2026
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Saadian Technologies Ltd
07180876
London
UK
NUTS: UKE
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 184 904.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
South Yorkshire Police
Sheffield
UK
VI.5) Date of dispatch of this notice
09/09/2026