Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Dundee City Council
Dundee House, 50 North Lindsay Street
Dundee
DD1 1QE
UK
Contact person: Trina Forbes
E-mail: trina.forbes@dundeecity.gov.uk
NUTS: UKM71
Internet address(es)
Main address: www.dundeecity.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Procurement of Construction Consultant Management Software
Reference number: DCC/IT/107/26
II.1.2) Main CPV code
48331000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Dundee City Council intends to procure a construction consultant resource and project management system to improve the planning, allocation and monitoring of architectural, engineering and specialist consultancy resources across its capital and housing programmes. The system will complement existing corporate and client-side systems, including Civica, by providing enhanced resource planning, capacity forecasting, workload visibility, timesheet reporting and management information. The objective is to improve service efficiency, strengthen forward planning, support evidence-based resource decisions and provide greater assurance over programme delivery, capacity utilisation and value for money.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
48100000
48331000
71541000
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
Dundee
II.2.4) Description of the procurement
Dundee City Council is undertaking this Prior Information Notice (PIN) and market engagement exercise to better understand the solutions currently available within the market for construction consultant resource and project management software. The information gathered will assist the Council in developing its procurement strategy, refining its requirements and determining the most appropriate route to market.
As part of this exercise, the Council intends to invite selected suppliers to participate in product demonstrations, currently anticipated to take place during early October 2026 (please note, these dates are indicative only). These demonstrations will provide an opportunity for the Council to gain a greater understanding of available solutions, functionality, implementation approaches and delivery models.
Suppliers wishing to be considered for participation in the demonstration stage are requested to complete and return the attached questionnaire. The information provided will be used solely for market engagement purposes and to assist the Council in identifying suppliers whose solutions appear capable of meeting the Council's requirements.
Completed questionnaires should be submitted by 12 Noon on 25 September 2026 to trina.forbes@dundeecity.gov.uk. Suppliers who do not submit a completed questionnaire will not be considered for participation in the demonstration stage.
The Council reserves the right to limit the number of demonstrations undertaken and participation in this market engagement exercise will not confer any advantage or disadvantage in any subsequent procurement process.
II.2.14) Additional information
This PIN is issued for market engagement purposes only and will not be used to evaluate, select or exclude suppliers in any future procurement process. Information received will help Dundee City Council understand the market, develop its requirements and determine the most appropriate procurement approach. Participation is voluntary and does not commit the Council to proceed.
II.3) Estimated date of publication of contract notice:
19/10/2026
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
Please ensure that you have fully reviewed all attached documentation and completed the attached questionnaire. Completed questionnaires must be submitted no later than 12:00 noon on 25 September 2026 and returned by email to trina.forbes@dundeecity.gov.uk.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=842714.
(SC Ref:842714)
VI.5) Date of dispatch of this notice
10/09/2026