Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Police Authority
2 French Street, Dalmarnock
Glasgow
G40 4EH
UK
Telephone: +44 3004252231
E-mail: craig.richardson@scotland.police.uk
NUTS: UKM
Internet address(es)
Main address: http://www.spa.police.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Estates Professional Services Framework Agreement
Reference number: PROC-25-3202
II.1.2) Main CPV code
71530000
II.1.3) Type of contract
Services
II.1.4) Short description
Renewal tender for Estates Professional Services Framework Agreement.
II.1.5) Estimated total value
Value excluding VAT:
30 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Multi-Discipline Design Teams / Combined Construction Consultancy
II.2.2) Additional CPV code(s)
71530000
71315300
71312000
71311000
71333000
71334000
71324000
71200000
71210000
71220000
71221000
71541000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Multi-Discipline Design Teams / Combined Construction Consultancy.
This lot will be divided into the following sub-lots:
sub-lot 1.1 - Multi-Discipline Design Teams / Combined Construction Consultancy (North)
sub-lot 1.2 - Multi-Discipline Design Teams / Combined Construction Consultancy (East)
sub-lot 1.3 - Multi-Discipline Design Teams / Combined Construction Consultancy (West)
A maximum of eight (8) Suppliers shall be appointed to each regional sub-lot.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The duration of the Framework Agreement shall be for three (3) years with the option to extend the Framework for a further one (1) period of up to twelve (12) months in duration.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Architect Led Multi-Discipline Design Team
II.2.2) Additional CPV code(s)
71220000
71223000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Architect Led Multi-Discipline Design Team.
This lot will be divided into the following sub-lots:
sub-lot 2.1 - Architect Led Multi-Discipline Design Team (North)
sub-lot 2.2 - Architect Led Multi-Discipline Design Team (East)
sub-lot 2.3 - Architect Led Multi-Discipline Design Team (West)
A maximum of five (5) Suppliers shall be appointed to each regional sub-lot.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The duration of the Framework Agreement shall be for three (3) years with the option to extend the Framework for a further one (1) period of up to twelve (12) months in duration.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Building Surveying Services
II.2.2) Additional CPV code(s)
71315300
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Building Surveying
A maximum of three (3) Suppliers shall be appointed to this Lot.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The duration of the Framework Agreement shall be for three (3) years with the option to extend the Framework for a further one (1) period of up to twelve (12) months in duration.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Structural and Civil Engineering Services
II.2.2) Additional CPV code(s)
71322000
71311000
71312000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Structural and Civil Engineering Services
A maximum of three (3) Suppliers shall be appointed to this Lot.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The duration of the Framework Agreement shall be for three (3) years with the option to extend the Framework for a further one (1) period of up to twelve (12) months in duration.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Mechanical and Electrical Engineering Services
II.2.2) Additional CPV code(s)
71334000
71333000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Mechanical and Electrical Engineering Services
A maximum of three (3) Suppliers shall be appointed to this Lot.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The duration of the Framework Agreement shall be for three (3) years with the option to extend the Framework for a further one (1) period of up to twelve (12) months in duration.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Quantity Surveying Services
II.2.2) Additional CPV code(s)
71324000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Quantity Surveying Services
A maximum of three (3) Suppliers shall be appointed to this Lot.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The duration of the Framework Agreement shall be for three (3) years with the option to extend the Framework for a further one (1) period of up to twelve (12) months in duration.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Fire Engineer
II.2.2) Additional CPV code(s)
71530000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Fire Engineer
A maximum of three (3) Suppliers shall be appointed to this Lot.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The duration of the Framework Agreement shall be for three (3) years with the option to extend the Framework for a further one (1) period of up to twelve (12) months in duration.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Clerk of Works/Supervisor
II.2.2) Additional CPV code(s)
71530000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Clerk of Works/Supervisor
A maximum of three (3) Suppliers shall be appointed to this Lot.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The duration of the Framework Agreement shall be for three (3) years with the option to extend the Framework for a further one (1) period of up to twelve (12) months in duration.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Move Management and Space Planning Support Services
II.2.2) Additional CPV code(s)
71530000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Move Management
A maximum of three (3) Suppliers shall be appointed to this Lot.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The duration of the Framework Agreement shall be for three (3) years with the option to extend the Framework for a further one (1) period of up to twelve (12) months in duration.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
Asbestos Surveyor
II.2.2) Additional CPV code(s)
90650000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Asbestos Surveyor
A maximum of three (3) Suppliers shall be appointed to this Lot.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The duration of the Framework Agreement shall be for three (3) years with the option to extend the Framework for a further one (1) period of up to twelve (12) months in duration.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 11
II.2.1) Title
Environmental/Sustainability Consultancy Services
II.2.2) Additional CPV code(s)
71313000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Environmental/Sustainability Consultancy Services
A maximum of three (3) Suppliers shall be appointed to this Lot.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The duration of the Framework Agreement shall be for three (3) years with the option to extend the Framework for a further one (1) period of up to twelve (12) months in duration.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
SPD Question 4A.1 Trade Registers
It is a requirement of this tender that if the Tenderer is UK based they must hold a valid registration with Companies House. Where the
Tenderer is UK based but not registered at Companies House they must be able to verify to the SPA’s satisfaction that they are trading
from the address provided in the tender and under the company name given.
Tenderers within the UK must confirm if they are registered under Companies House within this question.
If the Tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as
described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
SPD Question 4A.2 Authorisation/Membership
Bidders should refer to the published Contract Notice Document and ITT which can be found within Public Contract Scotland Tender
which details the required authorisation or memberships required for each Lot. Due to the character limit this cannot be added to the
published Contract Notice on Public Contract Scotland.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
SPD Question 4B5 Insurances
It is a requirement of this Framework that Tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded
Framework, indicated below:
The Tenderer should include with its tender insurance certificates confirming that the Tenderer maintains insurance policies which meet or
exceed the below requirements. The selected Supplier must maintain these levels of insurance throughout the period of the framework
(subject in the case of professional indemnity insurance to such insurance remaining available at commercially reasonable rates and upon
commercially reasonable terms).
(a) Professional Indemnity insurance: FIVE MILLION POUNDS (5,000,000 GBP) in respect of each occurrence and in the annual
aggregate, with a minimum of 2 automatic reinstatements of the full annual limit of Five Million Pounds (5,000,000 GBP);
Professional Indemnity insurance (Lot 8 and 9 only): TWO MILLION POUNDS (2,000,000 GBP) in respect of each occurrence and in the annual aggregate, with a minimum of 2 automatic reinstatements of the full annual limit of Two Million Pounds (2,000,000 GBP);
(b) Employer’s Liability insurance: FIVE MILLION POUNDS (5,000,000 GBP) for any one occurrence or series of occurrences arising out of any one event; and
(c) Public Liability insurance: TEN MILLION POUNDS (10,000,000 GBP) for any one occurrence or series of occurrences arising out of any one event.
SPD Question 4B6 Financial Standing:
The Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the
assessment of the Tenderer’s economic and financial standing. Tenders are asked to provide their company number within the ESPD to
allow the Authority to access a Credit Safe Report.
Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a
company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business
failure, the submission will not be considered further.
If you are successful in the award of this contract and your risk failure rating falls below 30 then the SPA reserve the right to remove you
from this contract. It is the Contractor’s responsibility to ensure that the information held by Credit Safe is accurate and up to date.
For the avoidance of doubt, the SPA will request a report from Credit Safe following the closing date for the receipt of the Tenders to
ensure that the most up to date information is used. Where you are not registered on credit safe e.g. charitable organisations or new start
companies/ Sole Traders with less than 3 years trading history, discretionary powers are available to the Director of Finance to consider
abbreviated accounts along with bankers references etc.
Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe
and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date- failure to do so will result in
rejection of your submission.
IMPORTANT NOTE: This requirement is not applicable to Sole Traders/ Charities. Sole Traders/ Charities may be required to provide a
bankers reference if successful.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
SPD Question 4C.1.2 Technical and Professional Ability
With reference to the nature and details of the services that are the subject matter of this tender, relevant examples are to be provided of the services undertaken by the Tenderer in the last 3 years and must be similar value to the contract being procured.
FOR EACH LOT-Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for the lots they are bidding for.
Two (2) examples of the provision of similar services for each individual Lot (should bidders bid for more than 1 lot) will be requested and must be from within the last 3 years for goods and services.
If Tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided.
If available, copies of completion certificates or customers' written declaration which validates the examples you have provided.
Guidance
If you cannot provide certificates or customer declarations the Authority may choose to contact customers cited directly in order to validate
the experience examples you have provided without any further reference to you.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Performance tracking and historical framework Key Performance Indicators (KPI) metrics will form part of the call off award criteria
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/10/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
14/10/2026
Local time: 12:00
Place:
Electronically via Public Contract Scotland Tender system
Information about authorised persons and opening procedure:
Electronically via Public Contract Scotland Tender system
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Framework shall be renewed at the end of the Framework term.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Economic Operators: Economic operators may be excluded from this competition if they are in any of the situations referred to in
regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Refer to Published Contract Notice Document which can be found in the attachments area of Public Contract Scotland Tender which details
the requirements for the following:-- SPD Question 4C.12 Quality Control Requirements-- SPD Question 4D.1 Quality Assurance/Health and Safety Requirements-- Assessment of Employment Status-- Living Wage-- Equality and Diversity-- Subcontractor Detail-- Data Protection.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32463. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please refer to published Community Benefits clause within the ITT.
(SC Ref:835668)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court
Glasgow
UK
VI.5) Date of dispatch of this notice
11/09/2026