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UK4

Maintenance of Life Critical Fire Alarm Systems and AFD Equipment

  • First published: 14 September 2026
  • Last modified: 14 September 2026
  • Version: 1
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Information icon

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-06f948
Published by:
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Authority ID:
AA0221
Publication date:
14 September 2026
Deadline date:
12 October 2026
Notice type:
UK4
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

This ITT has been issued by NHS Wales Shared Services Partnership Procurement Services (hosted by the Velindre NHS Trust) “NWSSP” on behalf of Cwm Taf Morgannwg UHB who shall enter into the Agreement.

You are being invited to tender under the open procedure conducted in accordance with the Procurement Act 2023.

The Procurement will result in the award of a sole supplier contract (Agreement).

Cwm Taf Morgannwg University Health Board (CTMUHB) requires a fully comprehensive fire alarm system maintenance contract and testing, monitoring support service across its healthcare, administrative and community estate. The service shall ensure that all fire alarm systems, ancillary accessories and equipment remain fully operational, compliant with relevant legislation and standards, and capable of supporting patient, staff and public safety.

The estate comprises acute hospitals, community hospitals, health centres, clinics, administrative buildings and specialist diagnostic facilities. The contract shall include Planned Preventative Maintenance (PPM), testing 100% of CTMUHBs Automatic Fire Detection (AFD) equipment,, reactive maintenance, emergency call-out support, maintenance of fire alarm monitoring equipment and Nimbus Gateway infrastructure, associated certification, and management reporting.

The Contractor shall provide sufficient resources, suitably trained personnel, systems software and specialist equipment to maintain the integrity of CTMUHBs AFD systems and maintain service continuity throughout the contract period.

Full notice text

Scope

Procurement reference

CTM-FTS-63734

Procurement description

This ITT has been issued by NHS Wales Shared Services Partnership Procurement Services (hosted by the Velindre NHS Trust) “NWSSP” on behalf of Cwm Taf Morgannwg UHB who shall enter into the Agreement.

You are being invited to tender under the open procedure conducted in accordance with the Procurement Act 2023.

The Procurement will result in the award of a sole supplier contract (Agreement).

Cwm Taf Morgannwg University Health Board (CTMUHB) requires a fully comprehensive fire alarm system maintenance contract and testing, monitoring support service across its healthcare, administrative and community estate. The service shall ensure that all fire alarm systems, ancillary accessories and equipment remain fully operational, compliant with relevant legislation and standards, and capable of supporting patient, staff and public safety.

The estate comprises acute hospitals, community hospitals, health centres, clinics, administrative buildings and specialist diagnostic facilities. The contract shall include Planned Preventative Maintenance (PPM), testing 100% of CTMUHBs Automatic Fire Detection (AFD) equipment,, reactive maintenance, emergency call-out support, maintenance of fire alarm monitoring equipment and Nimbus Gateway infrastructure, associated certification, and management reporting.

The Contractor shall provide sufficient resources, suitably trained personnel, systems software and specialist equipment to maintain the integrity of CTMUHBs AFD systems and maintain service continuity throughout the contract period.

Main category

Services

Delivery regions

  • UKL15 - Central Valleys
  • UKL17 - Bridgend and Neath Port Talbot

Total value (estimated, excluding VAT)

390583.53 GBP to 390583.53GBP

Contract dates (estimated)

23 November 2026, 00:00AM to 22 November 2029, 23:59PM

Extension end date (if all the extensions are used): 22 November 2030

Contracting authority

Cwm Taf Morgannwg University Health Board

Identification register:

  • GB-PPON

Address 1: Navigation Park, Unit 3 Ynysmeurig House,

Town/City: Abercynon, Mountain Ash

Postcode: CF45 4SN

Country: United Kingdom

Website: http://nwssp.nhs.wales/ourservices/procurement-services/

Public Procurement Organisation Number: PBCZ-4581-GCVG

Contact name: Lewis Ford

Email: lewis.ford@wales.nhs.uk

Organisation type: Public authority - central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 50413200 - Repair and maintenance services of firefighting equipment
  • 31625100 - Fire-detection systems
  • 31625200 - Fire-alarm systems
  • 35121700 - Alarm systems
  • 45312100 - Fire-alarm system installation work
  • 79711000 - Alarm-monitoring services
  • 50711000 - Repair and maintenance services of electrical building installations

Delivery regions

  • UKL15 - Central Valleys
  • UKL17 - Bridgend and Neath Port Talbot

Lot value (estimated)

390583.53 GBP Excluding VAT

468700.24 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

23 November 2026, 00:00AM

Contract end date (estimated)

22 November 2029, 23:59PM

Extension end date (estimated)

22 November 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

There is an option to extend the Initial Term of the Agreement by 12 months, subject to satisfactory performance.

Participation

Conditions

Economic

Conditions of participation

As per tender documentation.

Conditions

Economic

Conditions of participation

As per tender documentation.

Award criteria

Type: quality

Name

Technical

Weighting: 40.00

Weighting type: percentageExact

Type: quality

Name

Social Value

Weighting: 10.00

Weighting type: percentageExact

Type: price

Name

Commercial

Weighting: 50.00

Weighting type: percentageExact

Submission

Documents

Tender submission deadline

12 October 2026, 13:00PM

Enquiry deadline

07 October 2026, 12:00PM

Date of award of contract

06 November 2026, 23:59PM

Submission address and any special instructions

Bidders must provide their submission electronically via the appointed e-procurement portal, etenderwales, via the following reference - itt_127362 - Maintenance of Life Critical Fire Alarm Systems and AFD Equipmenthttps://etenderwales.ukp.app.jaggaer.com/home.html

May tenders be submitted electronically?

Yes

Languages that may be used for submission

  • English
  • Welsh

Tender submission deadline

12 October 2026, 13:00PM

Enquiry deadline

07 October 2026, 12:00PM

Date of award of contract

06 November 2026, 23:59PM

Submission address and any special instructions

Bidders must provide their submission electronically via the appointed e-procurement portal, etenderwales, via the following reference - itt_127362 - Maintenance of Life Critical Fire Alarm Systems and AFD Equipmenthttps://etenderwales.ukp.app.jaggaer.com/home.html

May tenders be submitted electronically?

Yes

Languages that may be used for submission

  • English
  • Welsh

ID

L-1

Document type

Bidding documents

Description

Bidders must provide their submission electronically via the appointed e-procurement portal, etenderwales, via the following reference - itt_127362 - Maintenance of Life Critical Fire Alarm Systems and AFD Equipment

ID

L-2

Document type

Technical specifications

Description

Bidders must provide their submission electronically via the appointed e-procurement portal, etenderwales, via the following reference - itt_127362 - Maintenance of Life Critical Fire Alarm Systems and AFD Equipment

ID

conflictOfInterest

Document type

Conflict of interest

Description

Not published

Coding

Commodity categories

ID Title Parent category
35121700 Alarm systems Security equipment
79711000 Alarm-monitoring services Security services
45312100 Fire-alarm system installation work Alarm system and antenna installation work
31625200 Fire-alarm systems Burglar and fire alarms
31625100 Fire-detection systems Burglar and fire alarms
50711000 Repair and maintenance services of electrical building installations Repair and maintenance services of electrical and mechanical building installations
50413200 Repair and maintenance services of firefighting equipment Repair and maintenance services of checking apparatus

Delivery locations

ID Description
100 UK - All

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.