Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 2HP
UK
Contact person: Scott Greer
Telephone: +44 3033333000
E-mail: scott.greer@dumgal.gov.uk
NUTS: UKM92
Internet address(es)
Main address: http://www.dumgal.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Distribution of Milk
Reference number: DGCP-1036
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
This opportunity is for the Supply and Distribution of Milk. The main objective of this contract is to
appoint a sole supplier for the supply and distribution of fresh milk and associated dairy products to
Council premises in Dumfries and Galloway. The supplier will be responsible for operating a direct
to-site delivery model, across Council premises, schools and early years settings. Deliveries may be
required to multiple Council Premises. The current estimated number of Council Premises is
approximately 129. This number is indicative only and may increase or decrease during the term of
the Contract.
II.1.5) Estimated total value
Value excluding VAT:
759 835.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
15511000
15510000
15511300
II.2.3) Place of performance
NUTS code:
UKM92
Main site or place of performance:
Dumfries & Galloway
II.2.4) Description of the procurement
This opportunity is for the Supply and Distribution of Milk. The main objective of this contract is to
appoint a sole supplier for the supply and distribution of fresh milk and associated dairy products to
Council premises in Dumfries and Galloway. The supplier will be responsible for operating a direct
to-site delivery model, across Council premises, schools and early years settings. Deliveries may be
required to multiple Council Premises. The current estimated number of Council Premises is
approximately 129. This number is indicative only and may increase or decrease during the term of
the Contract.
II.2.5) Award criteria
Criteria below:
Quality criterion: Supply Chain and product traceability
/ Weighting: 20
Quality criterion: Supplier Resilience and delivery model
/ Weighting: 20
Quality criterion: Fleet Capacity
/ Weighting: 10
Quality criterion: Service Continuity and Contingency Planning
/ Weighting: 15
Quality criterion: Climate and sustainability
/ Weighting: 15
Quality criterion: Fair work first
/ Weighting: 10
Quality criterion: Community Benefits
/ Weighting: 10
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
1 x 12 month extension at the Councils discretion
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/10/2026
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
27/10/2026
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 65189. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
as per tender documents
(SC Ref:843540)
VI.4) Procedures for review
VI.4.1) Review body
Dumfries Sheriff Court
Dumfries
UK
VI.5) Date of dispatch of this notice
21/09/2026