Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Registers of Scotland
Meadowbank House, 153 London Road
Edinburgh
EH8 7AU
UK
Contact person: Renate Kofoed
Telephone: +44 1313784162
E-mail: Renate.Kofoed@ros.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.ros.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00366
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Civil Service
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Cleaning and Associated Services
Reference number: CNTR0017440
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
The Supplier shall provide a comprehensive cleaning service throughout the premises delivered in a safe and efficient manner. The Supplier shall take responsibility for maintaining all identified internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure high standards are maintained. The Supplier is required to provide a high quality service within the scope of the Specification to include, but not be limited to:
- Routine Cleaning
- Periodic Cleaning
- Reactive Cleaning
- Window Cleaning
- Consumables
- Facilities Support Services
II.1.5) Estimated total value
Value excluding VAT:
2 850 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKM75
UKM82
II.2.4) Description of the procurement
Registers of Scotland is looking for a Supplier that can provide Cleaning and Associated Services across its two sites for 36 months, the an option to extend the contract by 6 or 12 months increments up to a total of 24 months.
*
The estimated value of the contract is GBP 570,000.00 excluding VAT per annum.
*
Estimated value of the 36 month contract is GBP 1,710,000.00 excluding VAT.
*
Estimated value of the contract should all optional extensions be taken is GBP 2,850,000.00 excluding VAT.
*
The Supplier shall provide a comprehensive cleaning service throughout the two premises delivered in a safe and efficient manner. The Supplier shall take responsibility for maintaining all identified internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure high standards are maintained. The Supplier is required to provide a high quality service within the scope of the Specification to include, but not be limited to:
- Routine Cleaning
- Periodic Cleaning
- Reactive Cleaning
- Window Cleaning
- Consumables
- Facilities Support Services
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
2 850 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend by 6 or 12 months increments up to a total of 24 months.
*
The estimated value of the contract is GBP 570,000.00 excluding VAT per annum.
*
Estimated value of the 36 month contract is GBP 1,710,000.00 excluding VAT.
*
Estimated value of the contract should all optional extension be taken is GBP 2,850,000 excluding VAT.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Relevant selection criteria is included in the SPD. As this is Single Stage Open Tender, please ensure the online SPD is completed and submitted in full and on time alongside your tender submission.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As outlined in the Invitation to Tender and Associated documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/10/2026
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
30/10/2026
Local time: 11:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
As outlined within the Invitation to Tender documents.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=843962.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As outlined in the Invitation to Tender documentation.
(SC Ref:843962)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=843962
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
UK
VI.5) Date of dispatch of this notice
25/09/2026