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Cymraeg

UK4

Public Affairs and Crisis Communication Support

  • First published: 29 September 2026
  • Last modified: 29 September 2026
  • Version: 1
  • Record interest

     

    This file may not be fully accessible.

  •  

Contents

Summary

OCID:
ocds-h6vhtk-077c1d
Published by:
Milford Haven Port Authority
Authority ID:
AA1129
Publication date:
29 September 2026
Deadline date:
26 October 2026
Notice type:
UK4
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

The Port of Milford Haven is seeking to appoint an experienced agency partner to provide strategic public affairs and crisis communications support.

The full suite of Tender documents can be accessed via the link: https://mhpa.sharepoint.com/:f:/s/O365Tenders/IgBN5pSvUGxhTbiYCnAvbmmAAWfZDm3r6veUcMeq0Yber_E?e=1qNlFA

Full notice text

Scope

Procurement description

The Port of Milford Haven is seeking to appoint an experienced agency partner to provide strategic public affairs and crisis communications support.

The full suite of Tender documents can be accessed via the link: https://mhpa.sharepoint.com/:f:/s/O365Tenders/IgBN5pSvUGxhTbiYCnAvbmmAAWfZDm3r6veUcMeq0Yber_E?e=1qNlFA

Main category

Services

Delivery regions

  • UK - United Kingdom

Total value (estimated, excluding VAT)

165000.00 GBP to 165000.00GBP

Contract dates (estimated)

14 December 2026, 00:00AM to 01 January 2030, 23:59PM

Extension end date (if all the extensions are used): 01 January 2032

Contracting authority

Milford Haven Port Authority

Identification register:

  • GB-PPON

Address 1: Gorsewood Drive

Town/City: Pembrokeshire

Postcode: SA73 3EP

Country: United Kingdom

Website: http://www.mhpa.co.uk

Public Procurement Organisation Number: PHJC-6674-PRDN

Contact name: Joanne Rogers

Email: tender@mhpa.co.uk

Telephone: 01646 696100

Organisation type: Private utility

Procedure

Procedure type

Competitive flexible procedure

Is this procurement under a special regime?

Utilities

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 79416000 - Public relations services

Delivery regions

  • UK - United Kingdom

Lot value (estimated)

165000.00 GBP Excluding VAT

350000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

14 December 2026, 00:00AM

Contract end date (estimated)

01 January 2030, 23:59PM

Extension end date (estimated)

01 January 2032, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Contract duration:

Initial term: 3 years

Extension option: 1 year

Extension option: 1 year

Does the lot include options?

Yes

Description of options

Optional Call-off Services as listed within the Tender.

Participation

Conditions

Economic

Conditions of participation

Included within the tender.

Conditions

Economic

Conditions of participation

Included within the tender.

Award criteria

Type: quality

Name

Written Quality Evaluation

Description

Evaluation of the Tenderer's written response to the quality questions, including understanding of the Port's requirements, service delivery approach, relevant experience, crisis communications capability, delivery team, contract management and social value.

Weighting: 25.00

Weighting type: percentageExact

Type: price

Name

Commercial Submission

Description

Evaluation of the Tenderer's Commercial Return, including Essential Services, Optional Call-Off Services and applicable resource rates, in accordance with the Commercial Evaluation Methodology set out in the ITT.

Weighting: 50.00

Weighting type: percentageExact

Type: quality

Name

Presentation Stage

Description

Evaluation of the Tenderer's presentation, including understanding of the Port of Milford Haven, proposed approach, key personnel, strategic thinking, crisis communications capability, cultural fit and responses to questions raised by the evaluation panel.

Weighting: 25.00

Weighting type: percentageExact

Submission

Tender submission deadline

26 October 2026, 09:00AM

Enquiry deadline

19 October 2026, 12:00PM

Date of award of contract

04 December 2026, 23:59PM

Submission address and any special instructions

Please submit tenders via Sell2wales post-boxhttps://www.sell2wales.gov.wales/

May tenders be submitted electronically?

Yes

Languages that may be used for submission

  • English

Documents

ID

conflictOfInterest

Document type

Conflict of interest

Description

Not published

Coding

Commodity categories

ID Title Parent category
79416000 Public relations services Business and management consultancy services

Delivery locations

ID Description
100 UK - All

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

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