Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Lothian Council
John Muir House
Haddington, East Lothian
EH41 3HA
UK
E-mail: procurement@eastlothian.gov.uk
NUTS: UKM73
Internet address(es)
Main address: https://www.eastlothian.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Temporary Emergency Accommodation (East Lothian Council)
Reference number: ELC-26-0739
II.1.2) Main CPV code
55270000
II.1.3) Type of contract
Services
II.1.4) Short description
East Lothian Council wishes to establish a flexible purchasing system for the Provision of Temporary Emergency Accommodation for individuals and households experiencing homelessness within East Lothian Geographical area. Emergency Accommodation is Hotel or Bed & Breakfast (B&B) style accommodation which the Council may need to use when there is no other form of temporary accommodation available to meet demand. The council will be purchasing a room on a per night basis only and will have no responsibility for any aspect of the accommodation.
The proposed contract duration is two years, with an optional extension of +1, +1.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85311000
II.2.3) Place of performance
NUTS code:
UKM73
II.2.4) Description of the procurement
East Lothian Council wishes to establish a Flexible Purchasing System of Temporary Emergency Accommodation for individuals and households experiencing homelessness within East Lothian geographical area.
Emergency Accommodation is Hotel or Bed & Breakfast (B&B) style accommodation which the Council may need to use when there is no other form of temporary accommodation available to meet demand. The council will be purchasing a room on a per night basis only and will have no responsibility for any aspect of the accommodation.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The proposed contract duration is two years, with an optional extension of +1 +1.
Please see Bidder Guidance Document for more information on the operation of the Purchasing System and how to apply.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please see contract specific KPI information contained within the relevant specifications.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/11/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
09/11/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please see Bidder Guide document for further information within the attached documentation.
Please note; the establishment of a Flexible Purchasing System does not a guarantee of any work or financial commitment.
The Community Benefits sought through this contract will be proportionate to individual provider's annual contract value. Community Benefits should be to the benefit of the Community as whole.
Bidders will also be subject to Police Scotland checks and comply with GDPR Data Regulations.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=844126.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The Community Benefits sought through this contract will be proportionate to individual provider's annual contract value.
(SC Ref:844126)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=844126
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
UK
VI.5) Date of dispatch of this notice
28/09/2026