Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Portsmouth Higher Education Corporation
PWYV-2655-NPMQ
University House
Portsmouth
PO12UP
UK
Contact person: Sarah McGrady
E-mail: sarah.mcgrady@port.ac.uk
NUTS: UKJ31
Internet address(es)
Main address: https://www.port.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Leisure Management Software
Reference number: 25-591
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University has awarded a contract for the provision of software for our Leisure Management System, this is to support the effective management and operation of our sports and leisure facilities and related services. This system supports our operations, bookings, memberships, payments and customer engagement. The system must work with our current hardware.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
163 374.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKJ31
Main site or place of performance:
University of Portsmouth Sports and Recreation Department, Cambridge Road Portsmouth PO1 2ER
II.2.4) Description of the procurement
This is a direct award via a framework - GCloud 14. This provides a fully compliant route to market. The supplier has been selected using the GCloud 14 buying process.
The software will provide effective management and operation of our sports and leisure facilities and related services. This system supports our operations, bookings, memberships, payments and customer engagement and be compatible with our existing hardware.
II.2.5) Award criteria
Quality criterion: Technical Service
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for an additional 1+1 (years 3 and 4) Giving a total possible contract value over 4 years of £324,248 excluding vat
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
This procurement was carried under Crown Commercial Services CCS GCloud 14 framework. This supplier was selected as the most appropriate supplier in accordance with the Crown Commercial Services - CCS GCloud buying process/searches.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Title: Leisure Management System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/08/2026
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Gladstone MRM Ltd
01548633
Hithercroft House
Oxfordshire
OX109BT
UK
NUTS: UKJ14
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 163 364.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
University of Portsmouth
Portsmouth
PO12UP
UK
VI.5) Date of dispatch of this notice
28/09/2026