Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Falkirk Council
The Foundry, 4 Central Boulevard, Central Park
Larbert
FK5 4RU
UK
Telephone: +44 1324506070
E-mail: CPU@falkirk.gov.uk
NUTS: UKM76
Internet address(es)
Main address: http://www.falkirk.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00184
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for Provision of Cleaning Services for Properties, Communal Areas and Kitchens
Reference number: PS/002/27
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
Falkirk Council intends to appoint suitably experienced cleaning providers for the provision of cleaning services for properties, communal areas, and kitchens at various sites within the local authority area.
II.1.5) Estimated total value
Value excluding VAT:
3 840 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Void Properties
II.2.2) Additional CPV code(s)
90911000
90911200
II.2.3) Place of performance
NUTS code:
UKM76
Main site or place of performance:
Falkirk Council area.
II.2.4) Description of the procurement
Falkirk Council operates a stock of Void properties for mainstream tenancies. The authority has a commitment to clean these properties prior to occupation.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 35
Price
/ Weighting:
65
II.2.6) Estimated value
Value excluding VAT:
2 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2027
End:
31/01/2031
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Third Party Employers for this lot have identified TUPE may apply. The TUPE information supplied relates to the Third Party Employer only (according to the definitions) employees. Refer to Schedule 9 and Appendix F.
Lot No: 2
II.2.1) Title
Homeless Properties
II.2.2) Additional CPV code(s)
90911000
90911200
II.2.3) Place of performance
NUTS code:
UKM76
Main site or place of performance:
Falkirk Council Area
II.2.4) Description of the procurement
Falkirk Council operates a stock of properties for allocation to homeless persons. The authority has a commitment to clean these properties prior to occupation. The service provision consists of visiting void temporary accommodation and preparing them for the next tenant. The properties are generally fully furnished therefore the work will involve more than just a straightforward empty house clean.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 35
Price
/ Weighting:
65
II.2.6) Estimated value
Value excluding VAT:
680 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2027
End:
31/01/2031
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Third Party Employers for this lot have identified TUPE may apply. The TUPE information supplied relates to the Third Party Employer only (according to the definitions) employees. Refer to Schedule 9 and Appendix F.
Lot No: 3
II.2.1) Title
Communal Areas
II.2.2) Additional CPV code(s)
90911000
90911200
98341130
II.2.3) Place of performance
NUTS code:
UKM76
Main site or place of performance:
Falkirk Council Area
II.2.4) Description of the procurement
The service will cover regular cleaning of communal areas in 26 (13 High Flats) flatted residential blocks in central Falkirk, including high pedestrian traffic areas in each block. In addition, the service provider will be required to carry out regular checks regarding the cleanliness and condition of specified communal areas and maintain these areas to the required standard.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 35
Price
/ Weighting:
65
II.2.6) Estimated value
Value excluding VAT:
750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2027
End:
31/01/2031
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Third Party Employers for this lot have identified TUPE may apply. The TUPE information supplied relates to the Third Party Employer only (according to the definitions) employees. Refer to Schedule 9 and Appendix F.
Lot No: 4
II.2.1) Title
Deep Clean of Kitchens, Canopies and Ductwork
II.2.2) Additional CPV code(s)
90911000
90911200
90919300
II.2.3) Place of performance
NUTS code:
UKM76
Main site or place of performance:
Falkirk Council Area.
II.2.4) Description of the procurement
The service will cover regular cleaning of production kitchens and serveries across Falkirk Council’s schools and corporate sites. The authority has a commitment to conduct an annual deep clean of these kitchens to ensure and maintain safety standards. The deep clean should encompass a full clean of all equipment within the equipment and all surfaces. There is also a requirement for the scheduled cleaning and/or replacement of filters in kitchen canopies.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
130 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2027
End:
31/01/2031
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 5
II.2.1) Title
External Cleaning
II.2.2) Additional CPV code(s)
90911000
90911200
90911300
II.2.3) Place of performance
NUTS code:
UKM76
Main site or place of performance:
Falkirk Council Area
II.2.4) Description of the procurement
This section is for cleaning down of all properties after roughcasting and roofing works have been carried out.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 35
Price
/ Weighting:
65
II.2.6) Estimated value
Value excluding VAT:
80 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2027
End:
31/01/2031
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
It is a requirement of this tender that the bidder must hold a valid registration with Companies House. Where the bidder is not registered at Companies House they must be able to verify to the Council’s satisfaction that they are trading from the address provided in the tender and under the Company name given.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
A Credit safe credit scoring check will be run on registered Company Name and Company Number provided by the bidder. Where the resulting Credit Rating score is less than 30/100 the bidder may be excluded from the tender process unless suitable financial information is provided that gives satisfactory assurances to the Council regarding financial risk in appointing the bidder to the framework.
The successful tenderer will be required to provide evidence of appropriate level of Insurance cover prior to commencement of the Framework.
Bidders will be required to provide three years worth of annual accounts as per SPD 4B.1 A.
Minimum level(s) of standards required:
Required Insurances
Lots 1 and 2:
Employer’s (Compulsory) Liability Insurance = 10 Million GBP
Public Liability Insurance = 5 Million GBP
Product Liability Insurance = 5 Million GBP
Lots 3, 4, and 5:
Employer’s (Compulsory) Liability Insurance = 10 Million GBP
Public Liability Insurance = 2 Million GBP
Product Liability Insurance = 2 Million GBP
III.1.3) Technical and professional ability
List and brief description of selection criteria:
In relation to Quality Management, Health and Safety, and Environmental Management these are assessed in the SPD. Bidders should review Appendix J: SPD (Scotland) Standard Statements for the minimum level(s) of standards required.
Please note bidders for Lot 4 should also review Schedule 5 of the ITT for minimum standards in relation to membership and training.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As listed in the tender documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 15
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/10/2026
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
29/10/2026
Local time: 11:00
Place:
Falkirk
Information about authorised persons and opening procedure:
Tendering opening committee comprises of Council Procurement Specialist.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
A further notice may be issued September 2030
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
See available tender documentation.
1. Bidders are advised to allow adequate time for uploading documents and to dispatch the electronic response in advance of the submission deadline to avoid any last minute issues.
2. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Third Party Employers for lots 1,2, and 3 have identified TUPE may apply. It is also confirmed that there would be no Transferring Employees (meaning employees of the Council according the definitions). The TUPE information supplied in the tender relates to the Third Party Employer (according to the definitions) employees. Please refer to Schedule 9 and Appendix F.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=844168.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The Council utilises a points-based system to ensure each Contract or Framework Agreement has appropriate Community Benefits as an essential component. Each action is worth a varying number of points based on how well it contributes to our priorities.
When the Council spends with a Contractor(s), they earn Community Benefit Points.
The number of Points earned correlates directly with Council’s level of spend with a Contractor(s) as outlined ITT documentation and Appendix I and are based on annual spend from Contract start date.
(SC Ref:844168)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=844168
VI.4) Procedures for review
VI.4.1) Review body
Falkirk Sheriff Court and Justice of the Peace
Sheriff Court House, Main Street, Camelon
FALKIRK
FK1 4AR
UK
VI.5) Date of dispatch of this notice
29/09/2026