Social and other specific services – public contracts
Contract award notice
Section I: Contracting
authority
I.1) Name and addresses
Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
UK
Contact person: Ceri Millard
Telephone: +44 1443744550
E-mail: procurement@rctcbc.gov.uk
NUTS: UKL15
Internet address(es)
Main address: http://www.rctcbc.gov.uk/
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Carers Respite Service for RCT CBC
Reference number: RCT/PSS/R464/17
II.1.2) Main CPV code
85300000
II.1.3) Type of contract
Services
II.1.4) Short description
Carer Respite Services provides respite for people i.e. ‘Carers’ who provide unpaid regular and substantial care and support to family or friends of any age who could not manage without this help. The service will be available for people residing in Rhondda Cynon Taf. Care may be provided to children and/or adults.
The scheme provides an invaluable service to carers to provide a period of respite from their caring role. This allows the carer to leave their relative or friend at home safely with a suitably qualified carer whilst they undertake normal day to day activities.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
400 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Adults
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Various locations throughout Rhondda Cynon Taf
II.2.4) Description of the procurement
Carer Respite Services provides respite for people i.e. ‘Carers’ who provide unpaid regular and substantial care and support to family or friends of any age who could not manage without this help. The service will be available for people residing in Rhondda Cynon Taf. Care may be provided to children and/or adults.
The scheme provides an invaluable service to carers to provide a period of respite from their caring role. This allows the carer to leave their relative or friend at home safely with a suitably qualified carer whilst they undertake normal day to day activities.
There are currently:
- 81 adults, accounting for 336 weekly hours of care.
Providers should note that these are current estimated figures and the actual numbers are expected to fluctuate during the term of the framework.
Successful providers will be required to deliver a respite service to service users with a range of needs including but not limited to Elderly Frail, Physical Disability, Mental Health, Substance Misuse, Dementia and Learning Disability needs. It is expected that successful providers be registered with CSSIW for all these types, and other appropriate categories depending on the lot they are awarded to.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Childrens
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Various locations throughout Rhondda Cynon Taf
II.2.4) Description of the procurement
Carer Respite Services provides respite for people i.e. ‘Carers’ who provide unpaid regular and substantial care and support to family or friends of any age who could not manage without this help. The service will be available for people residing in Rhondda Cynon Taf. Care may be provided to children and/or adults.
The scheme provides an invaluable service to carers to provide a period of respite from their caring role. This allows the carer to leave their relative or friend at home safely with a suitably qualified carer whilst they undertake normal day to day activities.
There are currently:
- 55 children, accounting for 120 hours of care.
Providers should note that these are current estimated figures and the actual numbers are expected to fluctuate during the term of the framework.
Successful providers will be required to deliver a respite service to service users with a range of needs and will be expected to be registered with CSSIW for this type, and other appropriate categories depending on the lot they are awarded to.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.11) Main features of the award procedure:
As per tender documents
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 012-023888
Section V: Award of contract
Lot No: 1
Title: Adults
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/04/2018
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Carers Trust South East Wales
County Hospital
Pontypool
NP4 5YA
UK
NUTS: UKL
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 297 296.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Childrens
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/04/2018
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Carers Trust South East Wales
County Hospital
Pontypool
NP4 5YA
UK
NUTS: UKL
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 586 872.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
All communication for this procurement will be conducted via the eTenderWales portal. It is the Candidates responsibility to ensure their contact details within eTenderWales are accurate. If you have any questions or require any clarifications these must be submitted via the ‘Messages’ function within the portal as soon as possible.
The services are applicable to regulations 74-77 under Chapter 3 (Section 7) for Social and Other Specific Services, also known as the “Light Touch Regime”. The council is not obliged to comply with the full extent of the Regulations, only those parts which apply to the Light Touch Regime.
This process will follow a clear, structured and transparent process that ensures all bidders are treated equally and fairly in a non-discriminative manner to achieve best value for money and encourage a positive competitive market response. Where practical, procurement best practice will be applied.
The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.
It is proposed that existing care packages will transfer to the new Framework Agreement. It is therefore expected that The Transfer of Undertakings (Protection of Employment) - TUPE shall apply. The detail as to the transitional arrangements will be set out in the Invitation to Tender documentation.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As to be set out in the tender documents
(WA Ref:80960)
VI.4) Procedures for review
VI.4.1) Review body
Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
UK
Telephone: +44 1443744550
Internet address(es)
URL: http://www.rctcbc.gov.uk/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Any contract award will be conditional on the Contract being approved in accordance with the Council’s internal
procedures and the Council being generally able to proceed and will allow a standstill period of a minimum
of 10 calendar days to elapse before sending confirmation of contract award to the successful Tenderer.
VI.5) Date of dispatch of this notice
17/04/2018