Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Pembrokeshire County Council
County Hall, Haverfordwest
Pembrokeshire
SA61 1TP
UK
Telephone: +44 1437775640
E-mail: diane.hughes@pembrokeshire.gov.uk
Fax: +44 1437776510
NUTS: UKL
Internet address(es)
Main address: www.pembrokeshire.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255
I.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
UK
Telephone: +44 01597826000
E-mail: ashley.collins@powys.gov.uk
NUTS: UKL24
Internet address(es)
Main address: www.powys.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
I.1) Name and addresses
Blaenau Gwent County Borough Council
Municipal Offices, Civic Centre
Ebbw Vale
NP23 6XB
UK
Telephone: +44 1495311556
E-mail: alan.reed@blaenau-gwent.gov.uk
NUTS: UKL16
Internet address(es)
Main address: http://www.blaenau-gwent.gov.uk/
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0278
I.1) Name and addresses
Denbighshire County Council
Caledfryn, Smithfield Road
Denbigh
LL16 3RJ
UK
Telephone: +44 1824712677
E-mail: alan.l.roberts@denbighshire.gov.uk
NUTS: UKL13
Internet address(es)
Main address: www.denbighshire.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
I.1) Name and addresses
Conwy County Borough Council
Bodlondeb, Bangor Road
Conwy
LL32 8DU
UK
Telephone: +44 1492574000
E-mail: andrew.j.wilkinson@conwy.gov.uk
NUTS: UKL13
Internet address(es)
Main address: http://www.conwy.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389
I.1) Name and addresses
Flintshire County Council
County Hall, Mold
Flintshire
CH7 6NA
UK
Telephone: +44 1352701814
E-mail: harvey_mitchell@flintshire.gov.uk
NUTS: UKL23
Internet address(es)
Main address: www.flintshire.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419
I.1) Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
UK
Telephone: +44 1267234567
E-mail: AlWilliams@carmarthenshire.gov.uk
NUTS: UKL14
Internet address(es)
Main address: www.carmarthenshire.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281
I.1) Name and addresses
Vale of Glamorgan Council
Civic Offices, Holton Road
BARRY
CF63 4RU
UK
Telephone: +44 1446709767
E-mail: JDDavies@valeofglamorgan.gov.uk
NUTS: UKL22
Internet address(es)
Main address: http://www.valeofglamorgan.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275
I.1) Name and addresses
Isle of Anglesey County Council
Isle of Anglesey County Council, Council Offices, Llangefni
Anglesey.
LL77 7TW
UK
Telephone: +44 1248750057
E-mail: mpepp@anglesey.gov.uk
NUTS: UKL11
Internet address(es)
Main address: www.anglesey.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0369
I.1) Name and addresses
Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
UK
Telephone: +44 1443680681
E-mail: nigel.wheeler@rhondda-cynon-taff.gov.uk
NUTS: UKL15
Internet address(es)
Main address: http://www.rctcbc.gov.uk/
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276
I.1) Name and addresses
Cyngor Sir Ceredigion County Council
Canolfan Rheidol, Rhoddfa Padarn
Aberystwyth
SY23 3UE
UK
Telephone: +44 1545570881
E-mail: nick.oakes@ceredigion.gov.uk
NUTS: UKL14
Internet address(es)
Main address: http://www.ceredigion.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0491
I.1) Name and addresses
Merthyr Tydfil County Borough Council
Unit 5,, Triangle Business Park, Pentrebach
Merthyr Tydfil
CF48 4TQ
UK
Telephone: +44 1685725000
E-mail: stephen.thomas@merthyr.gov.uk
NUTS: UKL15
Internet address(es)
Main address: http://www.merthyr.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0347
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
E-mail: WILLIMS@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: www.caerphilly.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.1) Name and addresses
Wrexham County Borough Council
Lampbit Street
Wrexham
UK
Telephone: +44 1978292784
E-mail: wayne.anderson@wrexham.gov.uk
NUTS: UKL23
Internet address(es)
Main address: http://www.wrexham.gov.uk/
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
I.1) Name and addresses
Bridgend County Borough Council
Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street
Bridgend
CF31 4WB
UK
Telephone: +44 1656664529
E-mail: andrew.hobbs@bridgend.gov.uk
NUTS: UKL17
Internet address(es)
Main address: http://www1.bridgend.gov.uk/
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417
I.1) Name and addresses
City and County of Swansea
Room 3.2.7, Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 1792637578
E-mail: chris.howell@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: www.swansea.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.1) Name and addresses
The City of Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873732
E-mail: JCherrington@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: www.cardiff.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.1) Name and addresses
Torfaen County Borough Council
Civic Centre, Pontypool
Torfaen
NP4 6YB
UK
Telephone: +44 1495762200
E-mail: Dana.Eynon@torfaen.gov.uk
NUTS: UKL16
Internet address(es)
Main address: www.torfaen.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498
I.1) Name and addresses
Monmouthshire County Council
PO Box 106
Caldicot
NP26 9AN
UK
Telephone: +44 1633644644
E-mail: RachelJowitt@monmouthshire.gov.uk
NUTS: UKL21
Internet address(es)
Main address: http://www.monmouthshire.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277
I.1) Name and addresses
Gwynedd Council
Corporate Procurement Unit,, Council Offices, Shire Hall Street,
Caernarfon
LL55 1SH
UK
Telephone: +44 1286679200
E-mail: steffanjones@gwynedd.gov.uk
NUTS: UKL12
Internet address(es)
Main address: www.gwynedd.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361
I.1) Name and addresses
Neath Port Talbot County Borough Council
The Quays, Baglan Energy Park, Brunel Way
Neath
SA11 2GG
UK
Telephone: +44 1639763926
E-mail: v.thomas@neath-porttalbot.gov.uk
NUTS: UKL17
Internet address(es)
Main address: http://www.npt.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0274
I.1) Name and addresses
Newport City Council
Civic Centre
Newport
NP20 4UR
UK
Telephone: +44 1633656656
E-mail: Silvia.Gonzalez-Lopez@newport.gov.uk
NUTS: UKL21
Internet address(es)
Main address: www.newport.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Waste Data Management System
Reference number: PROC/1516/102
II.1.2) Main CPV code
72322000
II.1.3) Type of contract
Services
II.1.4) Short description
Pembrokeshire County Council (PCC) in conjunction with Welsh Local Government Association (WLGA) is procuring a Waste Data Management System to collate, manage and report the Authority’s collection and disposal data and financial information.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
82 500.00
GBP/ Highest offer:
154 058.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72322000
48613000
48100000
II.2.3) Place of performance
NUTS code:
UKL14
Main site or place of performance:
Pembrokeshire
II.2.4) Description of the procurement
Pembrokeshire County Council (PCC) in conjunction with Welsh Local Government Association (WLGA) is procuring a Waste Data Management System to collate, manage and report the Authority’s collection and disposal data and financial information.
Pembrokeshire County Council currently collates all its collection and disposal data through a series of Access databases and Excel spreadsheets, this currently causes issue with the data quality and accuracy. High levels of staff resources are currently required to input the data, audit and analyse the information available to produce the reports required for the authority on an internal and external basis i.e. Performance Indicators, Waste Data Flow returns, NRW Quarterly returns for Civic Amenity and Recycling Centre and also for regional benchmarking for WLGA
II.2.5) Award criteria
Quality criterion: Meeting Specification Requirements
/ Weighting: 30
Quality criterion: Implementation of the System
/ Weighting: 15
Quality criterion: Training and Post Sales Support
/ Weighting: 15
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Contracts can be called off by individual Authorities at any time during the framework period.
These Authorities are listed under the joint procurement section.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The project will commence with a pilot system for PCC & WLGA and if successful will be available to all Local Authorities in Wales. The framework will be for a four year period. Contracts can be called off by individual Authorities at any time during this period. Contracting Authorities will be entitled to place orders for specific contracts at any point up to the end of the four year period.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 063-107792
Section V: Award of contract
Contract No: PROC/1516/102
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/07/2016
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Open Sky Data Systems
Unit 8, Osprey Business Centre, Naas
Co. Kildare
n/a
IE
Telephone: +00 35345855675
NUTS: UKL
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
82 500.00
GBP
/ Highest offer:
154 058.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:50308)
VI.4) Procedures for review
VI.4.1) Review body
Pembrokeshire County Council
County Hall, Haverfordwest
Pembrokeshire
SA61 1TP
UK
Telephone: +44 1437775907
Fax: +44 1437776510
Internet address(es)
URL: www.pembrokeshire.gov.uk
VI.5) Date of dispatch of this notice
29/07/2016