Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Newport City Homes
Nexus House, Mission Court, Lower Dock Street
Newport
NP20 2DW
UK
Contact person: Leanne Millard
Telephone: +44 1633381111
E-mail: procurement@newportcityhomes.com
NUTS: UKL21
Internet address(es)
Main address: www.newportcityhomes.com
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0869
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Lease and printing services
Reference number: NCH009/16
II.1.2) Main CPV code
30100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Newport City Homes require a three year Managed Print Service that supplies multi-functional printers to our offices and sheltered schemes. This must include the delivery, installation, network configuration and management software that provides secure “follow-me” printing enabling users to access printing devices by means of their current staff ID card. The current solution uses SafeCom.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
4 680 797.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
30100000
II.2.3) Place of performance
NUTS code:
UKL16
II.2.4) Description of the procurement
Newport City Homes require a three year Managed Print Service that supplies multi-functional printers to our offices and sheltered schemes. This must include the delivery, installation, network configuration and management software that provides secure “follow-me” printing enabling users to access printing devices by means of their current staff ID card. The current solution uses SafeCom.
The software solution must be capable of providing statistical analysis of volumes and usage per user/cost centre/department and be able to produce monthly reports, providing a detailed breakdown of service failures and response/resolution times by machine.
We require 10 high specification MFP Wifi capable devices within our offices along with 13 lower specification MFPs which will be located within our Sheltered Schemes. They should all be capable of printing high volume, high quality documents whilst keeping costs to a minimum. We have provided current levels of printing but these are an historical guide and we expect printing levels to fluctuate.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 55
Price
/ Weighting:
45
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 204-368212
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/01/2017
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ricoh UK Ltd.
22nd Floor, Broadgate Tower, 20 Primrose Street
London
EC2A 2EW
UK
Telephone: +44 2076550633
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 680 797.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
NCH would like to bring to your attention that although we have to advertise via OJEU due to spend our timeframes for on site maintenance or repairs is a maximum of 4 hours from the time of reporting. This is non negotiable.
We also would like providers who are able to supply all goods and services that is detailed in the specification.
(WA Ref:61450)
VI.4) Procedures for review
VI.4.1) Review body
Newport City Homes
Nexus House, Mission Court, Lower Dock Street
Newport
NP20 2DW
UK
Telephone: +44 1633381111
Internet address(es)
URL: www.newportcityhomes.com
VI.5) Date of dispatch of this notice
19/01/2017