Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UK
Contact person: Paul Robertson
Telephone: +44 3007900170
E-mail: NPSICTCategoryTeam@wales.gsi.gov.uk
NUTS: UKL
Internet address(es)
Main address: http://npswales.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Central Purchasing Organisation
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Multi-Functional Devices (MFD) and Associated Goods and Services
Reference number: NPS-ICT-0064-16
II.1.2) Main CPV code
30121200
II.1.3) Type of contract
Supplies
II.1.4) Short description
All-Wales Framework Agreement for the supply of Multi-Functional Devices (MFD) and Associated Goods and Services.
The NPS will deliver ‘All-Wales’ agreements for NPS Members and the Welsh public sector.
Over 73 public sector organisations in Wales have committed to the NPS in principle, including all Local Authorities, NHS Bodies, Welsh Government and Welsh Government Sponsored bodies, the Police and Fire services and Higher and Further Education.
In accordance with Regulation 33(5) of the Public Contracts Regulations 2015, these procedures [i.e. the procedures for awarding call-off contracts under the framework] may be applied only between the contracting authorities clearly identified in the link below and the tender documentation.
http://gov.wales/docs/nps/Named-NPS-customers-OJEU-6th-September-2016.pdf
A copy of this list has been recorded at the time that this notice was published to ensure compliance with the requirements of the Public Contracts Regulations 2015.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
60 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
MFDs and Associated Goods and Services
II.2.2) Additional CPV code(s)
30121100
30121200
30232100
30232110
30232150
32581200
50310000
30124520
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Across Wales
II.2.4) Description of the procurement
The National Procurement Service on behalf of the Welsh Public Sector wishes to establish a Framework Agreement for the supply of Multi Functional Devices and Associated Services. The Agreement will be established through a process of competitive tender through an Open Procedure, and will include multiple suppliers covering multiple lots.
II.2.5) Award criteria
Quality criterion: Quality of service
/ Weighting: 56%
Quality criterion: Security
/ Weighting: 7%
Quality criterion: Sustainability
/ Weighting: 7%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Customers shall be able to adjust the Commercial and Technical award criteria weightings within the ranges detailed at Annex A of Framework Schedule 4.4.
Lot No: 2
II.2.1) Title
Printer Consumambles
II.2.2) Additional CPV code(s)
30124000
30124400
30125000
30125100
30125110
30125120
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
This contract will be delivered across Wales
II.2.4) Description of the procurement
The National Procurement Service on behalf of the Welsh Public Sector wishes to establish a Framework Agreement (Agreement) for the supply of Printer Consumables. The Agreement will be established through a process of competitive tender through an Open Procedure.
II.2.5) Award criteria
Quality criterion: Sustainability
/ Weighting: 7
Quality criterion: Quality of Service
/ Weighting: 23
Price
/ Weighting:
70%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Customers shall be able to adjust the Commercial and Technical award criteria weightings within the ranges detailed at Annex A of Framework Schedule 4.4.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 207-374301
Section V: Award of contract
Lot No: 1
Title: MFDs and Associated Goods and Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/01/2017
V.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Bechtle Direct Ltd
Turnpike House, Methuen Park
Chippenham
SN14 0GF
UK
Telephone: +44 1249467950
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Canon (UK) Limited
Woodhatch
Reigate
RH2 8BF
UK
Telephone: +44 1737220000
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
KONICA MINOLTA BUSINESS SOLUTIONS (UK) LTD
Konica House, Miles Gray Road
BASILDON
SS14 3AR
UK
Telephone: +44 1268534444
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Xerox (UK) Ltd
Xerox (UK) Limited, Bridge House Oxford Road
Uxbridge
UB8 1HS
UK
Telephone: +44 1895251133
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Altodigital
Summit House, Cherry Court Way
Leighton Buzzard
LU7 4UH
UK
Telephone: +44 1133874916
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
XMA Limited
Thomas House, Wilford Industrial Estate, Ruddington Lane Wilford
Nottingham
NG11 7EP
UK
Telephone: +44 1158464000
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
CANDA COPYING LTD
PRINCE WILLIAM AVENUE, SANDYCROFT, FLINTSHIRE
FLINTSHIRE
CH5 2QZ
UK
Telephone: +44 1244520626
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Ricoh Wales
Leckwith Road, Leckwith
Cardiff
CF11 8AZ
UK
Telephone: +44 2920642590
NUTS: UKL
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Blue Sky Digital
Blue Sky Digital, Helmont House Churchill Way
Cardiff
CF10 2HE
UK
Telephone: +44 2920222245
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Specialist Computer Centres
James House, Warwick Road, Sparkhill
Birmingham
B11 2LE
UK
Telephone: +44 8453550101
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 40 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Printer Consumambles
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/01/2017
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
U.K Laser Supplies Ltd
Unit G1, Capital Point Capital Business Park
Cardiff
CF3 2PY
UK
Telephone: +44 2920774000
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
XMA Limited
Thomas House, Wilford Industrial Estate, Ruddington Lane Wilford
Nottingham
NG11 7EP
UK
Telephone: +44 1158464000
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Banner Group Limited
Newland House, Tuscany park, Express Way, Normanton
Wakefield
WF6 2TZ
UK
Telephone: +44 7793186985
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 20 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.
(WA Ref:61214)
VI.4) Procedures for review
VI.4.1) Review body
National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UK
Telephone: +44 3007900170
E-mail: NPSICTCategoryTeam@Wales.gov.uk
Internet address(es)
URL: http://npswales.gov.uk
VI.5) Date of dispatch of this notice
20/01/2017