Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
National Assembly for Wales Commission
National Assembly for Wales, Ty Hywel, Cardiff Bay
Cardiff
CF99 1NA
UK
Telephone: +44 3002007363
E-mail: adeyanju.bakare@assembly.wales
NUTS: UKL22
Internet address(es)
Main address: www.assemblywales.org/abthome/abt-procurement.htm
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0424
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: National Assembly for Wales
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Welsh and English Translation and Interpretation Services for National Assembly for Wales
Reference number: 1129
II.1.2) Main CPV code
79530000
II.1.3) Type of contract
Services
II.1.4) Short description
The provision of Welsh and English translation and interpretation services.
A number of suppliers have entered into a framework agreement to provide these services under lots.
The Assembly’s aim with this call-off contract is to work with a limited number of trusted and reliable translators in order to ensure that all output of the Translation and Reporting Service (the Service) is of the highest quality, is consistent with respect to house style and makes the best use of technology in order to improve efficiency. Suppliers will be expected to show a commitment to undertake work regularly for the Assembly.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Simultaneous translation for Constituency/Regional & Assembly Commission
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff
II.2.4) Description of the procurement
Constituency/regional - Welsh to English interpretation commissioned by Assembly Members or their staff for non-party-political constituency/regional meetings and events and other external, non-party-political meetings and events - GBP40k.
Assembly Commission - Welsh to English interpretation commissioned by the Service for Assembly Commission meetings and events held on the Assembly estate and elsewhere - GBP40k.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Members’ constituency work
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff
II.2.4) Description of the procurement
Assembly Members or their support staff will contact the successful contractor directly in Welsh or English requesting translations of various types of documents of varying lengths e.g. letters, surgery notes, posters but more commonly these are shorter requests with a tight deadline. The successful contractor will need to have a designated e-mail address and phone number to deal with this work and be available between 9:00 and 17:00 from Monday to Friday.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
English to Welsh Language Translation comprising general translation, Research service work & Legal work
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff
II.2.4) Description of the procurement
General – Documents of various lengths but more commonly lengthy committee reports with a very tight deadline - total value is GBP120k.
Research Service work - Research Service blogs or briefs. A brief is a private document produced to facilitate discussions between Members in committee meetings. It also includes suggestions of questions a Member may wish to ask a witness. You will need to be aware that certain sections of a brief will be read in public with indicative spend of approximately GBP180k.
Legal work -Translation of Bills, Explanatory Memoranda, amendments to Bills or other documents of technical content with indicative spend of approximately GBP32k.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Welsh to English Traslation
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff
II.2.4) Description of the procurement
The appointed provider will be expected to translate correspondence sent by external organisations into English in order to enable staff and/or Members to understand the content.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Record of Proceedings (English to Welsh Translation)
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff
II.2.4) Description of the procurement
Tuesday’s Plenary Proceedings (English > Welsh) - Fixed rate of GBP70 within 2 days of receiving the work.
The work will be sent to the contractor by 12:00 on Wednesday and will be returned by 12:00 on Friday - Indicative spend of approximately GBP260k.
Wednesday’s Plenary Proceedings (English >Welsh) - Fixed rate of GBP70 within 2 days of receiving the work.
The work will be sent to the contractor by 12:00 on Thursday and will be returned by 12:00 on Monday.Indicative spend of approximately GBP260k.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 226-411697
Section V: Award of contract
Lot No: 1
Title: Simultaneous translation for Constituency/Regional & Assembly Commission
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/03/2017
V.2.2) Information about tenders
Number of tenders received: 22
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Cofus Cyf
29 Haywain Court, Pen-y-bont ar Ogwr
Pen-y-bont ar Ogwr
CF31 2ED
UK
Telephone: +44 1656679773
NUTS: UKL17
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
CYMEN CYF.
Pen deitsh,
CAERNARFON
LL55 2AY
UK
Telephone: +44 1286674409
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
EWROLINGO CYF
EWROLINGO CYF, 22 MAES-Y-GRUG
BRIDGEND
CF31 5DD
UK
Telephone: +44 1656668603
Fax: +44 1656668603
NUTS: UKL17
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Nerys Hurford Cyf./Ltd
8 Clos Llewellyn, Creigiau
Cardiff
CF15 9JR
UK
Telephone: +44 7801657370
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Prysg
15 St Andrews Crescent,
Caerdydd
CF10 3DB
UK
Telephone: +44 2920668081
Fax: +44 2920668085
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Testun Cyf
Ty Norfolk, 59 Heol Siarl
Caerdydd
CF10 2GD
UK
Telephone: +44 2920231722
Fax: +44 2920801670
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Trosol
1 Cwrt y Parc, Parc Ty Glas, Llanisien
Caerdydd
CF14 5GH
UK
Telephone: +44 2920750760
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Geiriau Gwyn
Gwyndeb, Berthen Gron
Penrhyndeudraeth
LL48 6NP
UK
Telephone: +44 1766771849
Fax: +44 1766771011
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Nico
18 Chargot Road, Llandaf
Caerdydd
CF5 1EW
UK
Telephone: +44 7875844478
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Trywydd Cyf
Y Llwyfan, Heol y Coleg
Caerfyrddin
SA31 3EQ
UK
Telephone: +44 1558825336
NUTS: UKL
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 80 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Members’ constituency work
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/03/2017
V.2.2) Information about tenders
Number of tenders received: 22
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Cofus Cyf
29 Haywain Court, Pen-y-bont ar Ogwr
Pen-y-bont ar Ogwr
CF31 2ED
UK
Telephone: +44 1656679773
NUTS: UKL17
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Cwmni DB Cyf
Cwmni DB Cyf, 62 Waterloo Road Pen-y-lan
CAERDYDD
CF23 9BH
UK
Telephone: +44 2920486677
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
EWROLINGO CYF
EWROLINGO CYF, 22 MAES-Y-GRUG
BRIDGEND
CF31 5DD
UK
Telephone: +44 1656668603
Fax: +44 1656668603
NUTS: UKL17
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Meta Translation Company
Meta Translation Company, Ty’r Pwll
Llanfechain
SY22 6XQ
UK
Telephone: +44 1691828915
NUTS: UKL1
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Nico
18 Chargot Road, Llandaf
Caerdydd
CF5 1EW
UK
Telephone: +44 7875844478
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Prysg
15 St Andrews Crescent,
Caerdydd
CF10 3DB
UK
Telephone: +44 2920668081
Fax: +44 2920668085
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
SIMPSON SOFT SERVICES (UK) LTD
SIMPSON SOFT SERVICES (UK) LTD, Bishop House North
MAIDENHEAD
SL6 0NX
UK
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Testun Cyf
Ty Norfolk, 59 Heol Siarl
Caerdydd
CF10 2GD
UK
Telephone: +44 2920231722
Fax: +44 2920801670
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Trosol
1 Cwrt y Parc, Parc Ty Glas, Llanisien
Caerdydd
CF14 5GH
UK
Telephone: +44 2920750760
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Calan
62a High Street,
Cowbridge
CF71 7AH
UK
Telephone: +44 1446771345
Fax: +44 1446771545
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Clear Translations Ltd
12 Earls Court Road, Penylan
Cardiff
CF23 9DD
UK
Telephone: +44 7588181649
NUTS: UKL22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 60 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: English to Welsh Language Translation comprising general translation, Research service work & Legal work
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/03/2017
V.2.2) Information about tenders
Number of tenders received: 22
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Calan
62a High Street,
Cowbridge
CF71 7AH
UK
Telephone: +44 1446771345
Fax: +44 1446771545
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Cofus Cyf
29 Haywain Court, Pen-y-bont ar Ogwr
Pen-y-bont ar Ogwr
CF31 2ED
UK
Telephone: +44 1656679773
NUTS: UKL17
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Cwmni Cyfieithu Canna Translations
47 Mayfield Avenue, Victoria Park
Caerdydd
CF5 1AL
UK
Telephone: +44 2920554567
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Cwmni DB Cyf
Cwmni DB Cyf, 62 Waterloo Road Pen-y-lan
CAERDYDD
CF23 9BH
UK
Telephone: +44 2920486677
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
EWROLINGO CYF
EWROLINGO CYF, 22 MAES-Y-GRUG
BRIDGEND
CF31 5DD
UK
Telephone: +44 1656668603
Fax: +44 1656668603
NUTS: UKL17
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Huw Tegid Roberts
74 Bro Ednyfed
Llangefni
LL77 7WD
UK
Telephone: +44 7989876201
NUTS: UKL1
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Menter a Busnes
54a Bute Street
Cardiff
CF105AF
UK
Telephone: +44 2920467413
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Meta Translation Company
Meta Translation Company, Ty’r Pwll
Llanfechain
SY22 6XQ
UK
Telephone: +44 1691828915
NUTS: UKL1
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Prysg
15 St Andrews Crescent,
Caerdydd
CF10 3DB
UK
Telephone: +44 2920668081
Fax: +44 2920668085
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
SIMPSON SOFT SERVICES (UK) LTD
SIMPSON SOFT SERVICES (UK) LTD, Bishop House North
MAIDENHEAD
SL6 0NX
UK
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Tegwen Williams Cyf
Swyn y Grug, 18 Rhodfa Sychnant
Conwy
LL32 8RD
UK
Telephone: +44 1492582548
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Testun Cyf
Ty Norfolk, 59 Heol Siarl
Caerdydd
CF10 2GD
UK
Telephone: +44 2920231722
Fax: +44 2920801670
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Trosol
1 Cwrt y Parc, Parc Ty Glas, Llanisien
Caerdydd
CF14 5GH
UK
Telephone: +44 2920750760
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Trywydd Cyf
Y Llwyfan, Heol y Coleg
Caerfyrddin
SA31 3EQ
UK
Telephone: +44 1558825336
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Clear Translations Ltd
12 Earls Court Road, Penylan
Cardiff
CF23 9DD
UK
Telephone: +44 7588181649
NUTS: UKL22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 332 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Welsh to English Traslation
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/03/2017
V.2.2) Information about tenders
Number of tenders received: 22
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Clear Translations Ltd
12 Earls Court Road, Penylan
Cardiff
CF23 9DD
UK
Telephone: +44 7588181649
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Calan
62a High Street,
Cowbridge
CF71 7AH
UK
Telephone: +44 1446771345
Fax: +44 1446771545
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Cwmni Cyfieithu Canna Translations
47 Mayfield Avenue, Victoria Park
Caerdydd
CF5 1AL
UK
Telephone: +44 2920554567
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Cwmni DB Cyf
Cwmni DB Cyf, 62 Waterloo Road Pen-y-lan
CAERDYDD
CF23 9BH
UK
Telephone: +44 2920486677
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Menter a Busnes
54a Bute Street
Cardiff
CF105AF
UK
Telephone: +44 2920467413
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Prysg
15 St Andrews Crescent,
Caerdydd
CF10 3DB
UK
Telephone: +44 2920668081
Fax: +44 2920668085
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
SIMPSON SOFT SERVICES (UK) LTD
SIMPSON SOFT SERVICES (UK) LTD, Bishop House North
MAIDENHEAD
SL6 0NX
UK
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Testun Cyf
Ty Norfolk, 59 Heol Siarl
Caerdydd
CF10 2GD
UK
Telephone: +44 2920231722
Fax: +44 2920801670
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Trosol
1 Cwrt y Parc, Parc Ty Glas, Llanisien
Caerdydd
CF14 5GH
UK
Telephone: +44 2920750760
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Trywydd Cyf
Y Llwyfan, Heol y Coleg
Caerfyrddin
SA31 3EQ
UK
Telephone: +44 1558825336
NUTS: UKL22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 28 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Record of Proceedings (English to Welsh Translation)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/03/2017
V.2.2) Information about tenders
Number of tenders received: 22
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Menter a Busnes
54a Bute Street
Cardiff
CF105AF
UK
Telephone: +44 2920467413
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Testun Cyf
Ty Norfolk, 59 Heol Siarl
Caerdydd
CF10 2GD
UK
Telephone: +44 2920231722
Fax: +44 2920801670
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Trywydd Cyf
Y Llwyfan, Heol y Coleg
Caerfyrddin
SA31 3EQ
UK
Telephone: +44 1558825336
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
BUSINESS LANGUAGE SERVICES LTD
BUSINESS LANGUAGE SERVICES LTD, The Cottages Jones Court Womanby Street
CARDIFF
CF10 1BR
UK
Telephone: +44 2920667666
Fax: +44 2920224925
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Calan
62a High Street,
Cowbridge
CF71 7AH
UK
Telephone: +44 1446771345
Fax: +44 1446771545
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Meta Translation Company
Meta Translation Company, Ty’r Pwll
Llanfechain
SY22 6XQ
UK
Telephone: +44 1691828915
NUTS: UKL1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 520 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:64235)
VI.4) Procedures for review
VI.4.1) Review body
National Assembly for Wales Commission
National Assembly for Wales, Ty Hywel, Cardiff Bay
Cardiff
CF99 1NA
UK
Telephone: +44 3002006547
E-mail: jan.koziel@assembly.wales
Internet address(es)
URL: www.assemblywales.org/abthome/abt-procurement.htm
VI.4.2) Body responsible for mediation procedures
As above
Cardiff
CF99 1NA
UK
VI.4.4) Service from which information about the review procedure may be obtained
As above
Cardiff
CF99 1NA
UK
VI.5) Date of dispatch of this notice
27/03/2017