Contract notice
Section I: Contracting
authority
I.1) Name and addresses
ClwydAlyn Housing Ltd
72 Ffordd William Morgan, St Asaph Business Park
St Asaph
LL17 OJD
UK
Telephone: +44 08001835757
E-mail: procurement@clwydalyn.co.uk
NUTS: UKL13
Internet address(es)
Main address: http://www.clwydalyn.co.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA21673
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.sell2wales.gov.wales
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Passenger & Platform Lift Servicing
Reference number: Con062
II.1.2) Main CPV code
50750000
II.1.3) Type of contract
Services
II.1.4) Short description
Covers the planned servicing visits and reactive work callouts for ClwydAlyn passenger and platform lift stock across North Wales and Welshpool.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50750000
II.2.3) Place of performance
NUTS code:
UKL11
UKL12
UKL13
UKL23
UKL24
Main site or place of performance:
North Wales & Welshpool
II.2.4) Description of the procurement
ClwydAlyn seek to procure a fully comprehensive lift servicing contract for our growing lift stock. The contract covers the servicing and reactive maintenance to 50+ passenger and platform lifts mainly in categories general needs, sheltered, Extra Care and Care Home properties.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical Ability
/ Weighting: 20
Quality criterion: Contract Management
/ Weighting: 10
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: Yes
Description of renewals:
The contract is an initial award of 3 years with options to extend for a further two periods of two and one year (3+2+1)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See specification document
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/04/2021
Local time: 09:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
15/04/2021
Local time: 09:30
Place:
Sell2Wales postbox function
Information about authorised persons and opening procedure:
David Penk, Contracts & Procurement Officer, Asset Management Department
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
ClwydAlyn will continually require passenger lift servicing. It is not expected another procurement activity will be undertaken for the following 3-6 years after award of this tender.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=108876.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Whilst there are no community benefits clauses within this contract, the successful contractor will be expected to work with ClwydAlyn Housing Ltd to enhance the communities we work in and work together to beat poverty.
(WA Ref:108876)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
10/03/2021