Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920879648
E-mail: PriceJK@cardiff.ac.uk
NUTS: UKL
Internet address(es)
Main address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Estates Projects Contractors Framework
Reference number: CU.1429.JP
II.1.2) Main CPV code
45214400
II.1.3) Type of contract
Works
II.1.4) Short description
Multi-Disciplinary construction Services to administer a wide range of projects.
Project works are primarily delivered by the Universities campus development team, these projects generally comprise of a wide range of small to medium scale, construction extension and refurbishment works.
Sub-contracting to the Main contractor would be supporting MEP contractors to carry out MEP installations associated with this type of project work.
Refurbishments and Planned Maintenance (Academic Projects) Remodelling existing building layouts, upgrading Labs/Lecture Theatres and general spaces throughout the University. Approved via Individual business cases and University budgets.
Residential Refurbishment Planned Maintenance Programme (PMP) General Refurbishment of the University’s residential buildings.
Residences Fire Strategy Planned Maintenance Programme (FSPMP) Fire strategy works in Residences buildings including fire alarms, fire doors and compartmentation.
Lot 1 – Main Contractor 200k - 1.5m (Incl. VAT) – Residences Campus
3 Contractors + 1 Reserve
Lot 2 – Main Contractor 200k - 1.5m (Incl. VAT) – Academic Campus
3 Contractors + 1 Reserve
Lot 3 – Main Contractor 1.5m - 5m (Incl. VAT) Residences and Academic Campus
3 Contractors + 1 Reserve
II.1.5) Estimated total value
Value excluding VAT:
48 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Residences Projects - Value Band (200k - 1.5M Incl. VAT)
II.2.2) Additional CPV code(s)
45453000
44221220
45312100
45214400
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
Residential Refurbishment Planned Maintenance Programme (PMP) - General Refurbishment of the University’s residential buildings
Residences Fire Strategy Planned Maintenance Programme (FSPMP) - Fire strategy works in Residences buildings including fire alarms, fire doors and compartmentation.
Subject to Business Case
Student residences projects which fall within the annual planned refurbishment (PMP) and fire strategy (FSPMP) programmes of work. The majority of these projects require delivery during the summer recess period each year.
Annual programme value of circa 4m Refurbishment and 4m Fire strategy.
PMP - General refurbishment to the University student accommodation which can include:
Kitchen replacements/upgrades
Bedroom furniture replacement/upgrades
Decorations
Replacement Floor coverings
Associated MEP replacements/upgrades
FSPMP – Fire strategy works to the University’s student accommodation which can include:
Replacement fire alarms
Installation of certified fire door sets
Fire compartmentation upgrades
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 x 12 month extension option
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Academic Projects - Value Band (200k - 1.5M Incl. VAT)
II.2.2) Additional CPV code(s)
45453000
44221220
45312100
45214400
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
Refurbishments and Planned Maintenance (Academic Projects)
Remodelling existing building layouts, upgrading Labs/Lecture Theatres and general spaces throughout the University.
A variety of multi-disciplinary projects which fall outside of the residences work to all other University buildings.
Re-modelling of existing building layouts
Upgrading of various spaces including, offices, circulation spaces, external works, Laboratories, Lecture theatres, building entrances (receptions), social spaces
Anticipated annual value of circa 5m dependent on approval of specific business cases and University budgets.
General scope of works to the University’s spaces which can include:
Internal fit outs
Accessibility upgrades
Structural improvements/additions
Kitchen, Tea station replacements/upgrades
Toilet and shower room facilities improvements
Decorations
Replacement Floor coverings
Associated MEP replacements/upgrades
Fire strategy upgrades (Fire alarms, doors & compartmentation)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 x 12 Months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Residences and Academic Campuses - Value Band (1.5M - 5M Incl. VAT)
II.2.2) Additional CPV code(s)
45453000
44221220
45312100
45214400
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff University
II.2.4) Description of the procurement
All multidisciplined projects, the anticipated works will be a combination of lots 1 and 2 where the construction value exceeds 1.5m and falls below 5m.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 x 12 month extension option
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 12
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-027495
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/12/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
20/09/2024
IV.2.7) Conditions for opening of tenders
Date:
13/12/2023
Local time: 12:30
Place:
Cardiff University
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2028
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
The University reserves the right to award the contract in whole or in part.
The University reserves the right to annul the tendering process and not award any contract
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=136347.
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As stated in the Invitation to Tender (ITT) documents.
(WA Ref:136347)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
10/11/2023