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02 Contract Notice

Estates Minor Works Framework (Maintenance Framework)

  • First published: 15 November 2023
  • Last modified: 15 November 2023

Contents

Summary

OCID:
ocds-kuma6s-134877
Published by:
Cardiff University
Authority ID:
AA0258
Publication date:
15 November 2023
Deadline date:
15 December 2023
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Cardiff University is looking to establish multiple Contractors Frameworks covering Projects and Minor Works. These will be multi Lot, multiple supplier frameworks for both ‘Estates Contractors’ and ‘Estates Minor Works’. This notice refers to the Estates Minor Works Framework. The University has a diverse property portfolio ranging in age with a mixture of in-house and external contractors currently undertaking reactive and minor works maintenance activities across the Fabric, Mechanical & Electrical trade disciplines. The University is looking to rationalise the workload by setting up a Minor Works Framework to supplement their in-house team to undertake this work. Suppliers will be commissioned to undertake planned “Minor Work” packages on behalf of the Estates & Campus Facilities Teams and the lotting structure is expected to be: Lot 1 – Mechanical GBP10,000 - GBP200,000 3 Contractors (1 reserve) Lot 2 – Electrical GBP10,000 - GBP200,000 3 Contractors (1 reserve) Lot 3 – Fabric GBP10,000 - GBP200,000 3 Contractors (1 reserve) Lot 4 – Combined Works (all disciplines above) GBP10,000 - GBP200,000 3 Contractors (1 reserve) Where multi-trade (Combined) works are delivered the contractor will assume the role of Principle Designer & Principle Contractor under the CDM Regulations. The University reserves the right to award work to other contractors should specialist trade circumstances so dictate or should performance of the selected contractor not meet the required standards. In addition, the maintenance services required may fall within a “specialist area”, where the University retains the right to award works outside of the Contractors Framework. The works may be in any location in around Cardiff University premises. See link below. https://intranet.cardiff.ac.uk/staff/about-us/finding-your-way-around/map The University are hosting an in-person only, supplier and sector engagement day on Monday 16 October 2023, (09:30 – 11:00). The objectives for the day are; a. Allow the University to provide clarity on the requirements of each Framework and Lots within it as well as how it aligns to the Estates future strategy. b. Gauge and generate interest around the contract opportunities and assess the suppliers ability to support the indicative timelines c. Obtain feedback and answer any questions on the requirement as currently defined. d. Provide an opportunity for suppliers to raise and concerns they may have. In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time. All presentation documentation, questions and answers will be published against the opportunity on the Portal following the event. This PIN is not a call for competition. CPV: 45210000, 45331000, 42416100, 45343000, 45300000, 45300000, 45310000, 44221200, 45300000, 45400000, 45255120, 45300000, 45453000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Cardiff University

Procurement Services, McKenzie House, 30-36 Newport Road

Cardiff

CF24 0DE

UK

Telephone: +44 2920879648

E-mail: procurement@cardiff.ac.uk

NUTS: UKL

Internet address(es)

Main address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://in-tendhost.co.uk/cardiffuniversity/


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Estates Minor Works Framework (Maintenance Framework)

Reference number: CU.1443.JO

II.1.2) Main CPV code

45210000

 

II.1.3) Type of contract

Works

II.1.4) Short description

Cardiff University is looking to establish multiple Contractors Frameworks covering Projects and Minor Works. These will be multi Lot, multiple supplier frameworks for both ‘Estates Contractors’ and ‘Estates Minor Works’.

This notice refers to the Estates Minor Works Framework.

The University has a diverse property portfolio ranging in age with a mixture of in-house and external contractors currently undertaking reactive and minor works maintenance activities across the Fabric, Mechanical & Electrical trade disciplines.

The University is looking to rationalise the workload by setting up a Minor Works Framework to supplement their in-house team to undertake this work. Suppliers will be commissioned to undertake planned “Minor Work” packages on behalf of the Estates & Campus Facilities Teams and the lotting structure is expected to be:

Lot 1 – Mechanical GBP10,000 - GBP200,000

3 Contractors (1 reserve)

Lot 2 – Electrical GBP10,000 - GBP200,000

3 Contractors (1 reserve)

Lot 3 – Fabric GBP10,000 - GBP200,000

3 Contractors (1 reserve)

Lot 4 – Combined Works (all disciplines above) GBP10,000 - GBP200,000

3 Contractors (1 reserve)

Where multi-trade (Combined) works are delivered the contractor will assume the role of Principle Designer & Principle Contractor under the CDM Regulations.

The University reserves the right to award work to other contractors should specialist trade circumstances so dictate or should performance of the selected contractor not meet the required standards. In addition, the maintenance services required may fall within a “specialist area”, where the University retains the right to award works outside of the Contractors Framework.

The works may be in any location in around Cardiff University premises. See link below.

https://intranet.cardiff.ac.uk/staff/about-us/finding-your-way-around/map

The University are hosting an in-person only, supplier and sector engagement day on Monday 16 October 2023, (09:30 – 11:00).

The objectives for the day are;

a. Allow the University to provide clarity on the requirements of each Framework and Lots within it as well as how it aligns to the Estates future strategy.

b. Gauge and generate interest around the contract opportunities and assess the suppliers ability to support the indicative timelines

c. Obtain feedback and answer any questions on the requirement as currently defined.

d. Provide an opportunity for suppliers to raise and concerns they may have.

In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend

https://in-tendhost.co.uk/cardiffuniversity/

Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.

Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time.

All presentation documentation, questions and answers will be published against the opportunity on the Portal following the event.

This PIN is not a call for competition.

II.1.5) Estimated total value

Value excluding VAT: 6 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum 4 lots

II.2) Description

Lot No: 1

II.2.1) Title

Mechanical

II.2.2) Additional CPV code(s)

45331000

42416100

45343000

45300000

II.2.3) Place of performance

NUTS code:

UKL22


Main site or place of performance:

Cardiff University

II.2.4) Description of the procurement

Lot 1 – Mechanical

Works valued between GBP10,000.00 - GBP200,000.00

The maintenance and work packages may include, but are not limited to:

Mechanical

- Air Conditioning Systems

- Fire Safety Systems

- Gas Systems

- LEVs (Local Exhaust Ventilation systems)

- Lifts, Lifting and Access Equipment

- Oil Storage or Petroleum (POL) Systems

- PSSR (Pressure Systems)

- Water Hygiene Systems

In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend

https://in-tendhost.co.uk/cardiffuniversity/

Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.

Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 70

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

1 x Calendar year

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Electrical

II.2.2) Additional CPV code(s)

45300000

45310000

44221200

II.2.3) Place of performance

NUTS code:

UKL22


Main site or place of performance:

Cardiff University

II.2.4) Description of the procurement

Lot 2 – Electrical

Works valued between GBP10,000.00 - GBP200,000.00

The maintenance and work packages may include, but are not limited to:

Electrical

- Automatic Doors (sliding, revolving and overhead)

- Automatic fuel shut off systems

- Battery Installations (Central Batteries / UPS)

- Electrical Systems - High Voltage

- Electrical Systems - Low Voltage Electrical systems

- Emergency lighting

- Fire Safety Systems

- Gates & Barriers

- Generators

- Lightning protection

- Microwave Emissions Testing

- Security Systems

In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend

https://in-tendhost.co.uk/cardiffuniversity/

Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.

Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 70

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

1 x Calendar year

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Fabric

II.2.2) Additional CPV code(s)

45300000

45400000

45255120

II.2.3) Place of performance

NUTS code:

UKL22


Main site or place of performance:

Cardiff University

II.2.4) Description of the procurement

Lot 3 - Fabric

Works valued between GBP10,000.00 - GBP200,000.00

The maintenance and work packages may include, but are not limited to:

- General Building repairs, to include brickwork, paving, fencing, plastering, painting and decorating, gutters and rain water pipes

- Internal elements, partitions, finishes and repairs

- Internal redecoration and small refurbishments

- Internal repairs and associated works to lecture theatres, offices, residential accommodation and laboratories, some of which may be of historic in nature and require listed building consents

- External redecoration

- Passive fire safety works packages such as fire door replacement and LPS1531 fire stopping

- Door furniture replacement including locks and keys

- Roof and gutter clearance

- Roof repairs to flat and pitched roof coverings and structures, roof access, walkways, fixed ladders and roof equipment such as aerials, masts, clocks and other such features

- Assistance with flood in buildings and any subsequent repair works packages

- External roadways, pavements, and car park areas

- External drainage works and clearances, above and below ground

- External wall, brickwork, cladding materials, downpipes and similar repairs and redecoration

- Soil pipes and waste pipes

- Carpentry and joinery

- Internal blinds

- Glazing replacement

- Provision of MEWP and working platforms

In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend

https://in-tendhost.co.uk/cardiffuniversity/

Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.

Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 70

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

1 x Calendar year

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Multi-Trade (Combined)

II.2.2) Additional CPV code(s)

45300000

45453000

II.2.3) Place of performance

NUTS code:

UKL22


Main site or place of performance:

Cardiff University

II.2.4) Description of the procurement

Lot 4 - Multi-Trade (Combined)

Works valued between GBP10,000.00 - GBP200,000.00

The maintenance and work packages may include, but are not limited to:

- Office refurbishments

- Laboratory refurbishments

- Mechanical, Electrical or Fabric projects where 25+% of the works required fall within a second or third trade discipline.

Where multi-trade (Combined) works are delivered the contractor will assume the role of Principle Designer & Principle Contractor under the CDM Regulations.

In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend

https://in-tendhost.co.uk/cardiffuniversity/

Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.

Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 70

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

1 x Calendar year

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please see ITT Schedule 2, Specification

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 20

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2023/S 000-027508

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 15/12/2023

Local time: 13:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 15/12/2023

Local time: 13:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

2026 or if option to extend is utilised 2027

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=136500.

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Environmental Considerations and Sustainability

(WA Ref:136500)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

15/11/2023

Coding

Commodity categories

ID Title Parent category
45400000 Building completion work Construction work
45210000 Building construction work Works for complete or part construction and civil engineering work
45300000 Building installation work Construction work
44221200 Doors Windows, doors and related items
45310000 Electrical installation work Building installation work
45343000 Fire-prevention installation works Fencing, railing and safety equipment installation work
45331000 Heating, ventilation and air-conditioning installation work Plumbing and sanitary works
42416100 Lifts Lifts, skip hoists, hoists, escalators and moving walkways
45453000 Overhaul and refurbishment work Other building completion work
45255120 Platforms facilities construction work Construction work for the oil and gas industry

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
18 September 2023
Notice type:
01 Prior Information Notice (PIN)
Authority name:
Cardiff University
Publication date:
15 November 2023
Deadline date:
15 December 2023 00:00
Notice type:
02 Contract Notice
Authority name:
Cardiff University

About the buyer

Main contact:
procurement@cardiff.ac.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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