CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

East and West Community Activities projects

2.2

Description of the goods or services required

This contract is split into 2 lots- East and West

Community activities project – East region

The North Wales Together Programme Team are looking for a Community Provider organisation to co-produce a range of community activities within Wrexham and Flintshire over the next 2 years. The project will enable citizens (including those with more complex needs) to be more connected to and included in their communities, via a range of inclusive community activities, as co-produced with them. The Aim of the project is to enable the full inclusion of citizens with a learning disability into a range of community activities. These activities will be co-produced with citizens and carers and will lead to a range of connections, relationships and roles.

The project will enable citizens (including those with more complex needs) to:

a. Create or strengthen community activities that actively welcome those from the LD community.

b. Develop a stronger personal network of connections and relationships

c. Grow skills, develop ambitions and achieve responsible roles in their community.

d. Maintain or improve their emotional health and wellbeing

e. Be connected and kept up to date, via an accessible and bilingual information sharing platform

f. Citizens and carers should be rewarded for their contribution to the development of the platform wherever that is possible or desirable

Community activities project – West region

The North Wales Together Programme Team are looking for a Community Provider organisation to co-produce a range of community activities within Gwynedd and Ynys Mon over the next 2 years. The project will enable citizens (including those with more complex needs) to be more connected to and included in their communities, via a range of inclusive community activities, as co-produced with them. The Aim of the project is to enable the full inclusion of citizens (children, young people and adults) with a learning disability into a range of community activities. These activities will be co-produced with citizens and carers and will lead to a range of connections, relationships and roles.

The project will enable citizens (including those with more complex needs) to:

a. Create or strengthen community activities that actively welcome those from the LD community.

b. Develop a stronger personal network of connections and relationships

c. Grow skills, develop ambitions and achieve responsible roles in their community.

d. Maintain or improve their emotional health and wellbeing

e. Be connected and kept up to date, via an accessible and bilingual information sharing platform

f. Citizens and carers should be rewarded for their contribution to the development of the platform wherever that is possible or desirable.

The contracts will run until 31/03/2025 with the option to extend for 1 year subject to funding.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Instructions

1. Log in to PROACTIS at https://supplierlive.proactisp2p.com

2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3

3. Click the “Sign Up” button at the bottom of the window

4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.

5. Please make a note of the Organisation ID and User Name, then click “Register”

6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.

7. Please enter the information requested, click the “>” on the screen and follow the instructions

ensuring that you enter all applicable details.

8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your

business to ensure that you get notification of opportunities that are of interest.

9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)

10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)

11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.

12. In the Finish screen please enter a new password and note all your Login details for future reference.

13. Now click “Complete Registration” and you will enter the Supplier Network page.

14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.

15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please

ensure that you select the correct one.

16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.

17. You can now either create your response”, or “Decline” this opportunity.

Tenders may be submitted in Welsh, a tender submitted in Welsh will be treated no less favourably than a tender submitted in English.

(WA Ref:136702)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice