Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Telephone: +44 3000628864
E-mail: cpsprocurementadvice@wales.gsi.gov.uk
NUTS: UKL
Internet address(es)
Main address: http://wales.gov.uk/?skip=1&lang=en
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Professional Catering Advice
Reference number: C266/2017/2018
II.1.2) Main CPV code
55520000
II.1.3) Type of contract
Services
II.1.4) Short description
The Welsh Government requires a contract for the provision of professional catering advice and associated services to support its contract management activities in relation to its All Wales Catering Contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
100 706.28
GBP
II.2) Description
II.2.2) Additional CPV code(s)
55510000
55511000
55512000
79000000
79990000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The Welsh Government requires a contract for the provision of Professional Catering Advice and Associated Services to support its contract management activities in relation to its All Wales Catering Contract (AWCC).
The Welsh Government’s AWCC provides on-site catering and hospitality services at 10 of its offices across Wales and hospitality services at its London office. Catering outlets range from small / medium sized coffee shops to larger staff restaurant style catering facilities.
The Welsh Government’s catering partner is required to satisfy a complex and challenging set of criteria including: exemplary standards in respect of sustainability and support of local food and food producers, as well as best value for both the user and the Welsh Government.
The Professional Catering Advice and Associated Services contract will support the Welsh Government’s AWCC management team providing assurance that the contract specific objectives / criteria are being delivered by its catering partner to the standards expected of a high profile catering contract. The contract is also required to provide expert catering advice for a range of areas including but not limited to: statutory compliance, KPI monitoring in terms of contract performance, operational procedures, menu quality and healthy eating etc.
The Successful Bidder will also provide additional support / services and adhoc advice to the contract management team. The scope of which includes but is not limited to the provision of support to the Welsh Government’s AWCC management team in its re-tender exercise for a new AWCC, the completion of annual compliance audits at each of the Welsh Government’s catered offices and the provision of detailed audit performance reports. The provision of a customer satisfaction survey tool is also required to enable the Welsh Government to canvas the opinions of the AWCC contract end users in order to help drive continuous improvement and innovation.
The term for the Professional Catering Advice and Associated Services contract is three years with the option to extend for a further three years. Contract extensions are at the sole discretion of the Welsh Government and will be subject to annual performance review and annual extension.
This contract supports the Welsh Government’s Environmental Policy Statement and Corporate Procurement Policies in order to improve its contracts by encouraging good environmental practice and the inclusion of social sustainability requirements where possible and to embed the principles of sustainable procurement in its day to day business activities.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Cost criterion: Cost
/ Weighting: 30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The estimated contract value stated in this notice includes the cost for the initial three year contract term and the optional three one year contract extension periods. The anticipated contract term is 3+1+1+1 years. The estimated contract value for the initial three year contract term is 105,000 GBP.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 038-083094
Section V: Award of contract
Contract No: C266/2017/2018
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/09/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
The Litmus Partnership
Theta House, 7 Doman Road
Camberley
GU15 3DN
UK
Telephone: +44 1276673880
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 100 706.28
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:85834)
VI.4) Procedures for review
VI.4.1) Review body
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Telephone: +44 3000628864
Internet address(es)
URL: http://wales.gov.uk/?skip=1&lang=en
VI.5) Date of dispatch of this notice
03/10/2018