Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership
Frontline Procurement, Neath Port Talbot Hospital, Baglan Way
Port Talbot
SA12 7BX
UK
Contact person: Laura Panes
Telephone: +44 1639684465
E-mail: laura.panes@wales.nhs.uk
NUTS: UKL
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
http://etenderwales.bravosolution.co.uk/nhs
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://etenderwales.bravosolution.co.uk/nhs
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for the Provision of Conference and Events Services
Reference number: T/ABM/015/16/LP
II.1.2) Main CPV code
55120000
II.1.3) Type of contract
Services
II.1.4) Short description
ABMU is looking to implement a framework to provide the Health Board with a range of venue options for the variety of events and engagement sessions associated with innovative planning and commissioning techniques. There will be a broad set of criteria including size of venue, for example events can range from small size (ranging from approx. 10 to 50 delegates), medium size (50 to 150 delegates) and large size events (150 to 350 delegates). Other criteria includes delegate capacity, parking arrangements, etc. The full details will be specified in the tender documentation.
II.1.5) Estimated total value
Value excluding VAT:
240 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Conference and Events Services for Large size events (150 to 300 delegates)
II.2.2) Additional CPV code(s)
55120000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The framework will aim to provide ABMU HB with a range of venue options for the variety of events and engagement sessions associated with innovative planning and commissioning techniques. Large size events (150 to 350 delegates). Criteria includes delegate capacity, parking arrangements, etc. The full details will be specified in the tender documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 12 Months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Conference and Events Services for Medium size events (50 to 150 delegates)
II.2.2) Additional CPV code(s)
55120000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The framework will aim to provide ABMU HB with a range of venue options for the variety of events and engagement sessions associated with innovative planning and commissioning techniques. Medium size (50 to 150 delegates) events. Criteria includes delegate capacity, parking arrangements, etc. The full details will be specified in the tender documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Conference and Events Services for Small size event (up to 50 delegates)
II.2.2) Additional CPV code(s)
55120000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The framework will aim to provide ABMU HB with a range of venue options for the variety of events and engagement sessions associated with innovative planning and commissioning techniques. Small size (ranging from approx. 10 to 50 delegates) Criteria includes delegate capacity, parking arrangements, etc. The full details will be specified in the tender documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 5
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/10/2016
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
07/10/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
If the Framework proves successful then further notices will be published. 12 months prior to contract coming to an end, estimated publication is January 2020.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Abertawe Bro Morgannwg University Health Board (ABMU HB) wishes to establish a framework for the provision of conference and event services within the boundaries of the ABMU HB area.
This framework is specific to events taking place to publicise and engage on the Changing for the Better programme, including commissioning, strategic planning and service redesign initiatives of the ABMU HB by inviting delegates such as health board staff, partners in primary care, local authorities, third sector, citizen & patient organisations and service users.
Expressions of interest are invited from suitable facilities in the Abertawe Bro Morgannwg University Health Board region that are committed to delivering high quality, best value and customer focused conference services.
It is important to note that the procurement exercise for this tender is to be carried out electronically via our e-Tendering portal at http://etenderwales.bravosolution.co.uk/nhs.
Should your company wish to participate in this opportunity you will be required to register your company’s details, by no later than 12pm on the 6th October 2016, so that you can access the electronic copy of the tender documents when they become available. Please visit the above website to complete the “Suppliers Register Here” section.
Please ensure your expression of interest is also emailed to laura.panes@wales.nhs.uk.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=52348
(WA Ref:52348)
VI.4) Procedures for review
VI.4.1) Review body
NHS Wales Shared Services Partnership
Frontline Procurement, Neath Port Talbot Hospital, Baglan Way
Port Talbot
SA12 7BX
UK
Telephone: +44 1639684465
E-mail: laura.panes@wales.nhs.uk
Internet address(es)
URL: http://www.procurement.wales.nhs.uk
VI.4.4) Service from which information about the review procedure may be obtained
NHS Wales Shared Services Partnership
Frontline Procurement, Neath Port Talbot Hospital, Baglan Way
Port Talbot
SA12 7BX
UK
Telephone: +44 1639684465
E-mail: laura.panes@wales.nhs.uk
VI.5) Date of dispatch of this notice
01/09/2016