Contract notice
Section I: Contracting
authority
I.1) Name and addresses
National Assembly for Wales Commission
National Assembly for Wales, Ty Hywel, Cardiff Bay
Cardiff
CF99 1NA
UK
Telephone: +44 3002007363
E-mail: adeyanju.bakare@assembly.wales
NUTS: UKL22
Internet address(es)
Main address: www.assemblywales.org/abthome/abt-procurement.htm
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0424
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: National Assembly for Wales
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Welsh and English Translation and Interpretation Services for National Assembly for Wales
II.1.2) Main CPV code
79530000
II.1.3) Type of contract
Services
II.1.4) Short description
The National Assembly for Wales Commission wishes to invite potential service providers to tender for the provision of Welsh and English translation and interpretation services.
On the basis of the tenders received, the National Assembly for Wales Commission will select a number of suppliers to enter a framework agreement to provide these services under lots.
The Assembly’s aim with this call-off contract is to work with a limited number of trusted and reliable translators in order to ensure that all output of the Translation and Reporting Service (the Service) is of the highest quality, is consistent with respect to house style and makes the best use of technology in order to improve efficiency. Successful bidders will be expected to show a commitment to undertake work regularly for the Assembly.
This procurement will follow the Open Procedure. All suppliers that express interest in the procurement will be eligible to access the tender document to enable them submit a bid.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Simultaneous translation for Constituency/Regional & Assembly Commission
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff
II.2.4) Description of the procurement
Constituency/regional - Welsh to English interpretation commissioned by Assembly Members or their staff for non-party-political constituency/regional meetings and events and other external, non-party-political meetings and events - GBP40k.
Assembly Commission - Welsh to English interpretation commissioned by the Service for Assembly Commission meetings and events held on the Assembly estate and elsewhere - GBP40k.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
80 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Members’ constituency work
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff
II.2.4) Description of the procurement
Assembly Members or their support staff will contact the successful contractor directly in Welsh or English requesting translations of various types of documents of varying lengths e.g. letters, surgery notes, posters but more commonly these are shorter requests with a tight deadline. The successful contractor will need to have a designated e-mail address and phone number to deal with this work and be available between 9:00 and 17:00 from Monday to Friday.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
60 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
English to Welsh Language Translation comprising general translation, Research service work & Legal work
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff
II.2.4) Description of the procurement
General – Documents of various lengths but more commonly lengthy committee reports with a very tight deadline - total value is GBP120k.
Research Service work - Research Service blogs or briefs. A brief is a private document produced to facilitate discussions between Members in committee meetings. It also includes suggestions of questions a Member may wish to ask a witness. You will need to be aware that certain sections of a brief will be read in public with indicative spend of approximately GBP180k.
Legal work -Translation of Bills, Explanatory Memoranda, amendments to Bills or other documents of technical content with indicative spend of approximately GBP32k.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
332 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Welsh to English Traslation
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff
II.2.4) Description of the procurement
The appointed provider will be expected to translate correspondence sent by external organisations into English in order to enable staff and/or Members to understand the content.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
28 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Record of Proceedings (English to Welsh Translation)
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff
II.2.4) Description of the procurement
Tuesday’s Plenary Proceedings (English > Welsh) - Fixed rate of GBP70 within 2 days of receiving the work.
The work will be sent to the contractor by 12:00 on Wednesday and will be returned by 12:00 on Friday - Indicative spend of approximately GBP260k.
Wednesday’s Plenary Proceedings (English >Welsh) - Fixed rate of GBP70 within 2 days of receiving the work.
The work will be sent to the contractor by 12:00 on Thursday and will be returned by 12:00 on Monday.Indicative spend of approximately GBP260k.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
520 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Membership of Association of Welsh Translators
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 25
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/01/2017
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
13/01/2017
Local time: 16:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2020
VI.3) Additional information
Bidders wishing to participate in this exercise should register or log in to the BRAVO electronic tendering system at https://etenderwales.bravosolution.co.uk and look for ITT_58382 under Project_33888. The ITT documents were made available online on the BRAVO portal at the same time this tender notice was published.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=56947
(WA Ref:56947)
VI.4) Procedures for review
VI.4.1) Review body
National Assembly for Wales Commission
National Assembly for Wales, Ty Hywel, Cardiff Bay
Cardiff
CF99 1NA
UK
Telephone: +44 3002006547
E-mail: jan.koziel@assembly.wales
Internet address(es)
URL: www.assemblywales.org/abthome/abt-procurement.htm
VI.4.2) Body responsible for mediation procedures
As above
Cardiff
CF99 1NA
UK
VI.4.4) Service from which information about the review procedure may be obtained
As above
Cardiff
CF99 1NA
UK
VI.5) Date of dispatch of this notice
21/11/2016