Development of a new Archives Wales / Archifau Cymru website.

Contract details

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ID:

158662

OCID:

ocds-kuma6s-157701

Contract type:

Services

Procedure type:

Open

Contract award notice ref:

NOV565975

Internal ref:

Portal Ref: 158662

Contact catergory:

C - Local contract let on behalf of one buyer

Buyer:

The National Library of Wales

Primary CPV code:

N/a

Additional CPV code(s):

Is framework:

No

Carbon reduction plan:

Options:

Description:

To deliver a new Wordpress design template for the Archives Wales and Archifau Cymru websites, along with new branding, to promote and provide information on Archive services across Wales. The new Archives Wales / Archifau Cymru websites should be a bilingual, dynamic ‘one-stop-shop’ hub of information, representing the archive services in Wales on a national level. It will provide an entry point to the Archives Hub catalogue (from March 2027), enabling users to search archives resources from any repository in Wales and UK. The website will provide information on a range of collaborative projects and resources, contact details for all services, news articles and ‘how to’ guides, and closed area for a staff toolkit. Deliverables The following deliverables are required: • A new bilingual design template that is modern and accessible to all users and designed for use on the current Wordpress sites • A template that will enable editors to update and maintain the website content, with training provided before the new website goes live. • Migration of specified existing content into the new template, and time allowance for editors to update and create new content before new website goes live. • An interactive staging prototype of the design to allow editors and stakeholders to test content and functionality before publishing the live site. • A Staff Toolkit Area to allow access to promotional resources and training materials not viewable to the public. • Smooth navigation between both English and Welsh language sites and pages • New Archifau Cymru - Archives Wales branding and logo design. • Quotes for further maintenance and support (cost per hour) • Training package for staff • Search engine optimization for both Welsh and English sites Considerations a. Accessibility The site must meet accessibility and usability standards. It must be cross-browser compatible and compatible with mobile devices. The site therefore needs to be compatible with assistive technologies e.g. screen readers and magnifiers, digital readers, and playback software. It must cater for the varying needs and abilities of users and be accessible in line with Web Accessibility Guidelines. http://www.w3.org/WAI/ Public Sector institutions must comply with The Public Sector Bodies (Websites and Mobile Applications) Accessibility Regulations 2018 (and the Equalities Act 2010) https://www.legislation.gov.uk/uksi/2018/852/made The website must meet the WCAG 2.2AA standard https://www.gov.wales/accessibility-standards-govwales and an accessibility statement must be provided. https://www.gov.uk/government/publications/sample-accessibility-statement The interface needs to be intuitive, user-friendly, and searching needs to be accurate and easy. b. Design and layout / Ergonomics The new site should have a user-friendly, modern design, using colours and design elements to highlight the work and services offered by the archive sector in Wales. It is essential that visitors to the site can find the information that they require in their preferred language by navigating the site with ease. c. Welsh language requirements In compliance with the Welsh Language Standards (No. 7) Regulations 2018 the website will need to be available in English and Welsh. https://business.senedd.wales/mgIssueHistoryHome.aspx?IId=21301 At present, both English and Welsh site are separate, with a language switch option on the homepage only, rather than throughout. Domain dependant and contextual language switching will be required for the new website design. d. Prototype The successful company will provide an interactive prototype of a new design for the following views: • Main Homepages • Landing pages for each of the main sections • Design package for each element within a page • Responsive interface for each of the page views We expect the first design of each view to be presented, then allowing us to request flexible changes amounting to one full redesign of

Purchasing team:

N/a

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Contract dates

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Date awarded:

27 November 2025

Start date:

01 December 2025

End date:

01 April 2026

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Contract extensions

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Max extension options available:

0 (months)

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Additional information

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Additional information:

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Contact details

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Contract name:

Vicky Jones

Contract email:

vicky.jones@llyfrgell.cymru

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