Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Contact person: Andrew Gooding
Telephone: +44 1443863060
E-mail: goodia@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Registration/Register
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Registration/Register
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Security Person
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Security Person for Tredomen Business Park
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
The Regeneration & Planning department of Caerphilly County Borough Council is seeking offers for the supply of a security person for its buildings located at Tredomen Business Park.
II.1.5) Estimated total value
Value excluding VAT:
320 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79710000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Business Park, Ystrad Mynach, Hengoed, CF82 7FN
II.2.4) Description of the procurement
The security guard shall be required to carry out external patrols, check doors are secure and monitor CCTV at Tredomen Business Park, Ystrad Mynach, Hengoed, CF82 7FN, consisting of:
- Tredomen Business & Technology Centre
- Tredomen Innovation & Technology Centre
- Tredomen Gateway Building
The service is NOT required at the following buildings on the same site:
- Tredomen House
- Penallta House
II.2.5) Award criteria
Criteria below:
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
90
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/12/2021
End:
01/12/2024
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As part of their tender submissions, bidders are required to submit their Social Value Offer. The amount of Social Value offered by a bidder will be converted into a percentage figure by dividing the Social Value Proposal by the assumed Contract Value to arrive at a Social Value ‘additionality’ percentage.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/09/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/09/2021
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
A uniformed security guard shall be required on site between the following hours:
- 17:00 to 08:00 MONDAY to FRIDAY
- 16:30 FRIDAY TO 08:00 MONDAY (24 hour cover Saturday & Sunday)
- 24 hour cover (until 08:00 the next working day)
BANK HOLIDAYS
- ANY OTHER ADDITIONAL PERIODS NOT INCLUDED IN THE ABOVE TIME SPECIFICATIONS
As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system.
Therefore, companies are invited to follow the directions below to register on the system:
1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com
2. Click the "Sign Up" button.
3. Enter your details such as Organisation Name, Details and Primary Contact Details.
4. Please make a note of the Organisation ID and Login Name, then click Register.
5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.
6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.
7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.
8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.
9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.
10. Now click Done and you will enter the Supplier Home page.
11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button.
12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal.
13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.
14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page.
Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the 'Raise a Ticket' function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachments.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=113005.
(WA Ref:113005)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
09/08/2021