Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Contact person: Andrew Gooding
Telephone: +44 1443863160
E-mail: goodia@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Registration/Register
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of a New Caerphilly County Borough Council Digital Workplace
II.1.2) Main CPV code
72212220
II.1.3) Type of contract
Services
II.1.4) Short description
Caerphilly County Borough Council are seeking tender responses from Suppliers for the provision of a new Digital Workplace service to replace its current Intranet, and associated web portals.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
32412120
48200000
72212200
72212220
72421000
72422000
II.2.3) Place of performance
NUTS code:
UKL16
II.2.4) Description of the procurement
The proposed new Digital Workplace will be a platform with the employee firmly at its centre. The approach is designed to make life easier for all staff and provide the information and tools they need on a daily basis to help them work and network efficiently and effectively.
The Digital Workplace will be the backbone and key part of our transformation programme, Team Caerphilly – Better Together. It will be designed to be easy to use, will encourage knowledge sharing, and improve collaboration and communication between council services.
It is critical that this new Digital Workplace will be accessible to all staff of the Authority, regardless of their location; and be fully inclusive, even to those that do not have access to a works device.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend for a further 3 years, reviewed annually.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
We may require further intranet work over and above what is listed and reserve the option to request additional purchases.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/01/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/08/2022
IV.2.7) Conditions for opening of tenders
Date:
31/01/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Plaza e-tendering
system.
Therefore, companies are invited to follow the directions below to register on the system:
1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com
2. Click the "Sign Up" button.
3. Enter your details such as Organisation Name, Details and Primary Contact Details.
4. Please make a note of the Organisation ID and Login Name, then click Register.
5. You may then receive an email from the system asking you to Click here to activate your account. This
takes you to Enter Organisation Details. Or you may be redirected straight to your account home page,
depending on your browser.
6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all
applicable details.
7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes
(CPV Codes)that appear in the tender notice.
8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.
9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User
ID). You now need to create your unique password. Please ensure that you make a note of this along with
the other information already recorded.
10. Now click Done and you will enter the Supplier Home page.
11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click
on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant
button.
12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the
"Show Me Arrow" of the relevant contract again and this will take you into the create a response section of
the portal.
13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page
as there will be information relating to the project held here.
14. You can now either continue to fill out this area and create a response or if the project is not of interest
to you Decline this opportunity by clicking the "Decline" button at the top of the page.
Tenderers shall express an interest in tendering for this arrangement by registering their interest on the
Proactis Plaza System as stated above and then completing the online e-tender submission.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=116661.
(WA Ref:116661)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
09/12/2021