Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
Public Health Wales
2 Capital Quarter, 2 Capital Quarter
Cardiff
CF10 4BZ
UK
E-mail: bethan.dyke@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Hire of Fully Managed All-inclusive Vehicles for Diabetic Eye Screening
Reference number: PHW-STA-2324-045
II.1.2) Main CPV code
85140000
II.1.3) Type of contract
Services
II.1.4) Short description
Continuation of service to support DESW service to reduce backlog of delayed participants and provide an equitable and accessible service by locating mobile units in areas were the programme are not able to secure a suitable clinic venue.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
218 400.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL14
Main site or place of performance:
Public Health Wales
II.2.4) Description of the procurement
The following requirement is a continuation of current service to support Diabetic Eye Screening Wales.
This is a fully managed all-inclusive service that includes:
- Logistical planning of MSU in required areas
- Pre-agreed locations to site units
- Transport of the unit
- Allocated resource per day to manage the unit
- Fuel Charges
- Cleaning
The fully inclusive cost for a mobile unit is 600.00 GBP per day, with the total cost for the 6 months (+3 months + 3 months extensions) is 218,400.00 GBP This will take the total project value to 381,400.00 GBP and the reason for this VEAT. The service had previously used another supplier for a similar approach from Feb 2023 to March 2023. The expected throughput of participants was not achieved due to the regular issues experienced with the units and provider. As a result, a number of clinics and appointments had to be cancelled. Due to the issues experienced and costs and cancelling of appointments, this provider was not suitable for continuation.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
There has been significant delays in participants receiving their offer for an eye screening appointment which has been drastically reduced in the last 6 months whilst utilising the Tenovus service. Continuation of this service is needed to support DESW in continuing to reduce the backlog of delayed participants and provide an equitable and accessible service by locating mobile units in areas were the programme are not able to secure a suitable clinic venue.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
26/01/2024
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Tenovus
Gleider House, Ty Glas Road, Llanishen
Cardiff
CF145BD
UK
Telephone: +44 8088081010
NUTS: UKL
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
117 471.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=139175.
(WA Ref:139175)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
20/02/2024