Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The City of Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873738
E-mail: Corporate.Procurement@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: www.cardiff.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract Hire of Specialist Vehicles with Maintenance.
Reference number: ERFX1004376
II.1.2) Main CPV code
34114000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council is looking to replace its fleet of waste vehicles with new vehicles to be provided on a contract hire basis, to include all routine maintenance, provision of a dedicated fitter to maintain these vehicles, a twice daily defect clinic, plus service reserve vehicles provided free of charge as per service vehicle specifications. This procurement exercise will consist of two lots:
Lot 1: Specialist Heavy Goods Vehicles (40 vehicles) Lot 2: Compact sweepers (12 vehicles)
II.1.5) Estimated total value
Value excluding VAT:
8 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Specialist Heavy Goods Vehicles
II.2.2) Additional CPV code(s)
34114000
34144500
34144510
34144511
34144512
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Within boundary of Cardiff Council
II.2.4) Description of the procurement
The Council is looking to replace its fleet of waste vehicles with new vehicles to be provided on a contract hire basis, to include all routine maintenance, provision of a dedicated fitter to maintain these vehicles, a twice daily defect clinic, plus service reserve vehicles provided free of charge as per service vehicle specification.
All the vehicles on Lot 1 will be provided on a contract hire basis for a period of 60 months. Repairs and Maintenance will be included, as detailed in the service specification.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
As per tender documentation
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Compact Sweepers
II.2.2) Additional CPV code(s)
34144430
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Within boundary of Cardiff Council
II.2.4) Description of the procurement
The Council is looking to replace its fleet of compact sweeper with new vehicles to be provided on a contract hire basis, to include all routine maintenance, provision of a dedicated fitter to maintain these vehicles, All the vehicles on Lot 2 will be provided on a contract hire basis for a 36-month. Repairs and Maintenance will be included, as detailed in the services specification.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
As per tender documentation
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
as stated in the procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/06/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
25/06/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
You can register on Practis via https://supplierlive.proactisp2p.com/Account/Login
All Clarification questions and queries should be directed through the 'messages' on the Proactis portal.
All submissions must be submitted via the Proactis Portal within the deadline specified.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=77048.
(WA Ref:77048)
VI.4) Procedures for review
VI.4.1) Review body
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873732
Internet address(es)
URL: www.cardiff.gov.uk
VI.5) Date of dispatch of this notice
25/05/2018