Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
E-mail: procurement@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: www.caerphilly.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.proactisplaza.com/supplierPortal/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.proactisplaza.com/supplierPortal/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.proactisplaza.com/supplierPortal/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Domestic Heating and Hot Water System Service, Maintenance and Repair Contract
Reference number: CCBC/PS1244/16/NA
II.1.2) Main CPV code
50531100
II.1.3) Type of contract
Services
II.1.4) Short description
The Council has a requirement for suitably accredited and qualified Contractors to provide testing, servicing, repairs and maintenance services and installation works in relation to domestic Heating and Hot Water Systems powered by natural gas, oil, solid fuel and solar thermal energy in order to discharge its duty of care and statutory obligations.
In addition the Council has a requirement for suitably accredited and qualified Contractors to provide service, repairs and maintenance services and works in relation to both hard wired and battery operated heat detectors, smoke detectors and CO detectors in order to discharge its duty of care and statutory obligations.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=44248.
II.1.5) Estimated total value
Value excluding VAT:
14 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
Service, Repair and Maintenance of Heating and Hot Water Systems, Heat Detectors, Smoke Detectors and CO Detectors in the Upper Rhymney Valley
II.2.2) Additional CPV code(s)
39715000
39715200
39715210
39721000
44115200
44163121
44600000
44620000
44621110
44621111
44621220
45232141
45259300
50720000
50721000
44621200
44621210
44621221
42161000
44621000
24961000
44621100
09331100
44621112
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
The Council has a requirement for suitably accredited and qualified Contractors to provide testing, servicing, repairs and maintenance services and works in relation to domestic Heating and Hot Water Systems powered by natural gas, oil, solid fuel and solar thermal energy in order to discharge its duty of care and statutory obligations.
This lot relates to those Heating and Hot Water Systems installed within the Upper Rhymney Valley area.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
14 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Four (4) periods of up to twelve (12) months each to a maximum extension of forty-eight (48) months beyond the initial contract end date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Interested Organisations should note that there are certain qualification and accreditation requirements which must be met. Interested Organisations should note that under this contract sub-contracting will be permitted by one level only. Full details are available within the Invitation to Tender documents.
Lot No: 2
II.2.1) Title
Service, Repair and Maintenance of Heating and Hot Water Systems, Heat Detectors, Smoke Detectors and CO Detectors in the Eastern Valleys
II.2.2) Additional CPV code(s)
39715000
39715200
39715210
39721000
44115200
44163121
44600000
44620000
44621110
44621111
44621220
45232141
45259300
50720000
50721000
44621200
44621210
44621221
42161000
44621000
24961000
44621100
44621112
09331100
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
The Council has a requirement for suitably accredited and qualified Contractors to provide testing, servicing, repairs and maintenance services and works in relation to domestic Heating and Hot Water Systems powered by natural gas, oil, solid fuel and solar thermal energy in order to discharge its duty of care and statutory obligations.
This lot relates to those Heating and Hot Water Systems installed within the Eastern Valleys.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
14 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Four (4) periods of up to twelve (12) months each to a maximum extension of forty-eight (48) months beyond the initial contract end date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Interested Organisations should note that there are certain qualification and accreditation requirements which must be met. Interested Organisations should note that under this contract sub-contracting will be permitted by one level only. Full details are available within the Invitation to Tender documents.
Lot No: 3
II.2.1) Title
Service, Repair and Maintenance of Heating and Hot Water Systems, Heat Detectors, Smoke Detectors and CO Detectors in the Lower Rhymney Valley
II.2.2) Additional CPV code(s)
39715000
39715200
39715210
39721000
44115200
44163121
44600000
44620000
44621110
44621111
44621220
45232141
45259300
50721000
44621200
44621210
44621221
42161000
44621000
24961000
44621100
44621112
09331100
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
The Council has a requirement for suitably accredited and qualified Contractors to provide testing, servicing, repairs and maintenance services and works in relation to domestic Heating and Hot Water Systems powered by natural gas, oil, solid fuel and solar thermal energy in order to discharge its duty of care and statutory obligations.
This lot relates to those Heating and Hot Water Systems installed within the Lower Rhymney Valley.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
14 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Four (4) periods of up to twelve (12) months each to a maximum extension of forty-eight (48) months beyond the initial contract end date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Interested Organisations should note that there are certain qualification and accreditation requirements which must be met. Interested Organisations should note that under this contract sub-contracting will be permitted by one level only. Full details are available within the Invitation to Tender documents.
Lot No: 4
II.2.1) Title
Prioritised Installation of new heating and hot water systems - Borough wide
II.2.2) Additional CPV code(s)
39715000
39715200
39715210
39721000
44115200
44163121
44600000
44620000
44621110
44621111
44621220
45232141
45259300
45331100
45331000
50720000
50721000
45331110
44621200
44621210
44621221
42160000
42161000
44621000
24961000
44621100
44621112
09331100
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
The Council has a requirement for a suitably accredited and qualified Contractor to provide prioritised installation works for Heating and Hot Water Systems powered by natural gas and solid fuel borough wide.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
14 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Four (4) periods of up to twelve (12) months each to a maximum extension of forty-eight (48) months beyond the initial contract end date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Interested Organisations should note that there are certain qualification and accreditation requirements which must be met. Interested Organisations should note that under this contract sub-contracting will be permitted by one level only. Full details are available within the Invitation to Tender documents.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/05/2016
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/05/2016
Local time: 12:30
Place:
Caerphilly County Borough Council, Penallta House, Ystrad Mynach, CF82 7PG
Information about authorised persons and opening procedure:
Opened in accordance with the Caerphilly County Borough Council's Standing Orders for Contracts.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This tender will be undertaken utilising Caerphilly County Borough Council’s e-tendering system Proactis Plaza. To express your interest obtain tender documentation and submit your response please login into the e-tendering system or alternatively if you do not have an account follow the attached E-tendering System Registration Guide to register and create an account for your organisation or refer to the instructions below.
1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com
2. Click the "Sign Up" button.
3. Enter your details such as Organisation Name, Details and Primary Contact Details.
4. Please make a note of the Organisation ID and Login Name, then click Register.
5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.
6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.
7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.
8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.
9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.
10. Now click Done and you will enter the Supplier Home page.
11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button.
12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal.
13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.
14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page.
Once you have access to the e-tendering system in the ‘Opportunities’ area you can search for this contract opportunity using the reference RQST11381.
(WA Ref:44248)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Full details are available within the Invitation to Tender document.
VI.4) Procedures for review
VI.4.1) Review body
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address(es)
URL: www.caerphilly.gov.uk
VI.5) Date of dispatch of this notice
14/04/2016