Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Coastal Housing Group
220 High Street
Swansea
SA1 1NW
UK
Contact person: Our Consultant for this procurement: Gibbs Laidler Consulting
E-mail: jeremy.flint@gibbslaidler.co.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.coastalha.co.uk
Address of the buyer profile: http://www.sell2wales.gov.wales
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.sell2wales.gov.wales
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Insurance & related services to Coastal Housing Group
II.1.2) Main CPV code
66510000
Â
II.1.3) Type of contract
Services
II.1.4) Short description
Insurance and related services for Property, Legal Liability and other general non-life insurable risks, as required by Coastal Housing Group for a period of three years (or periods of insurance) commencing 7th July 2018, with the option to extend by up to two further years (or periods of insurance).
The Contract will also include Engineering Inspection Services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66510000
66513100
66513200
66514110
66515000
66515100
66515200
66516000
66516100
66516400
66516500
66517300
66518100
66519200
66515410
71631000
71631100
71630000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Focussed around the head office and properties in Swansea, west Wales, plus other areas necessary to fulfil the contract.
II.2.4) Description of the procurement
The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, Employers, Public, Products and Property Owners liability, Business Combined/Office, Money, All Risks, Computer, Contract Works, Group Personal Accident, Professional Indemnity, Fidelity Guarantee/Crime, Employment Practices Liability, Motor (possibly including Motor Legal Expenses and Occasional Business Use), Engineering, Cyber and Terrorism. The programme will also include an Engineering Inspection service for items of lifting plant, pressure plant, playgrounds and the like, all owned or managed by Coastal Housing Group.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00Â
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
07/07/2018
End:
06/07/2021
This contract is subject to renewal: Yes
Description of renewals:
Coastal Housing Group will consider entering into Long Term Agreements with the bidder and/or the risk carriers proposed by the bidder, for three years (or three periods of insurance), with an option to extend the award period by up to two further years, subject to satisfactory service, performance and cost.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Coastal Housing Group will consider entering into Long Term Agreements with the bidder and/or the risk carriers proposed by the bidder, for three years (or three periods of insurance), with an option to extend the award period by up to two further years, subject to satisfactory service, performance and cost.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As stated in Tender documents.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Potential suppliers will be required to complete a Mandatory Information Questionnaire as part of the ITT and to provide an overview of services provided to property owners, public sector organisations, social landlords or other relevant organisations over the past five years, plus details of three clients currently receiving similar services. Potential suppliers will be asked to evidence permission by the FCA, PRA or other appropriate regulatory authority indicating the types of insurance/service the bidder is authorised to arrange or provide.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The tender documents will require providers to produce financial information in relation to the type of services offered, including but not limited to two years reports and accounts.
Minimum level(s) of standards required:
The financial ability to deliver the programme, including Insurers that are at least ‘A-’ rated by Standard and Poor's (or equivalent Rating by an independent and reputable Rating Agency). In the case of the latter, Coastal Housing Group will evaluate and accept the Insurer(s) at its sole discretion and may request during the Evaluation Stage the Bidder's Market Security Committee’s latest report or other Financial information to inform its decision on suitability.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As stated in the Tender documentation.
Minimum level(s) of standards required:
The tender documents will require providers to detail their professional experience, resource, skills, qualifications and quality control practices, through completion of a Pass/Fail type Mandatory Information Questionnaire.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
For insurance services, Insurers authorised under the Financial Services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications thereof) and regulated by the UK Financial Conduct Authority, or equivalent in another member state of the European Economic Area.
Insurance Brokers registered with and regulated by the Financial Conduct Authority.
III.2.2) Contract performance conditions
As stated in Tender Documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/05/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
07/08/2018
IV.2.7) Conditions for opening of tenders
Date:
29/05/2018
Local time: 09:00
Place:
Electronically via the Sell2Wales Portal.
Information about authorised persons and opening procedure:
Submissions will be checked for completeness and compliance by our Consultant for this project (Gibbs Laidler Consulting), between 9am and 5pm on 29th May 2018. Subject to passing the initial compliance checks, electronic copies of each submission will be distributed to other members of the Evaluation Panel consisting of colleagues within Coastal Housing Group.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Between three and five years from the date of this Notice.
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
All Bidders will be required to detail your proposed insurance wordings.
The Contract will be let in a single Lot. The single Lot will not be divided further into sub-Lots.
Where the respondent is an insurance Broker, it may choose to place the insurance(s) required with different insurers at its discretion, but full details of the risk carrier(s) will be required, for evaluation purposes.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=80758.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As more fully detailed in the Tender documents.
We will evaluate the Bidder's ability to support local communities through Charitable work, employment opportunities, use of local/approved Contractors for insurance repair works and the like.
There is no minimum requirement, but higher scores will be awarded to Bidders that better demonstrate their ability, up to a maximum of 3% of the total Tender score.
(WA Ref:80758)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will enter into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 (as amended) (The Regulations)
provide for aggrieved Parties who have been harmed or who are at risk of harm by a breach of the Regulations
to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period
specified by the Regulations according to the remedy sought.
VI.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
London
UK
VI.5) Date of dispatch of this notice
12/04/2018