CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Office Move Services

2.2

Description of the goods or services required

S4C is the only Welsh language television channel and one of the UK's five public service television broadcasters. It is an independent broadcasting authority established under the Broadcasting Act 1981, and regulated by the Communications Act 2003 and the Broadcasting Act 1990.

S4C currently has one office in Cardiff and one office in Caernarfon. The Cardiff office has been the broadcaster’s headquarters since 1991. S4C is embarking on a change programme involving the relocation of its office headquarters to Carmarthen. This will require the moving of furniture, equipment and other items for circa 55 members of staff from Cardiff to its new headquarters in Carmarthen.

S4C will also be co-locating a cohort of its staff with the BBC after the completion of the Central Square project in Cardiff. For the avoidance of doubt, the co-location project does not form part of this tender process, neither does the Caernarfon office.

For further information about S4C, please refer to the Annual Report 2016/17, available on S4C’s website (s4c.cymru).

S4C is seeking through this tender process to appoint a company to organise and implement an office move project ensuring the least possible impact on S4C’s business continuity.

S4C’s current headquarters is located at: Parc Ty Glas, Llanishen, Cardiff, CF14 5DU. S4C’s new headquarters will be located at: Yr Egin, Carmarthen, SA31.

The office move project is expected to start in early June and to continue for a period of 5 months.

Further information about the contract and S4C’s requirements is set out in the Invitation to Tender document.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=80930.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The contract is expected to continue for a period of 5 months.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Minimum standards and qualification required - please see Invitation to Tender document

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

Welsh

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Language of Tender: Tenders may be submitted in Welsh or English. A tender submitted in Welsh will be treated no less favourably than a tender submitted in English.

S4C shall not be bound to accept any tender and reserves the right: a) to withdraw from and/or abandon and/or defer this procurement at any time; and/or b) not to award any contract as a result of this procurement.

Applications not submitted in accordance with the Invitation to Tender will not be considered.

S4C reserves the right not to proceed with the award of this contract at any stage of the tendering process and not to accept any tenders submitted.

Freedom of Information

S4C is subject to the provisions of the Freedom of Information Act 2000 (“FOI Act”). Information supplied by any economic operator to S4C may be disclosable by S4C under the provisions of the FOI Act. If any economic operator considers that any information supplied by it to S4C pursuant to this contract notice is commercially sensitive or confidential in nature, this should be highlighted explicitly and the reasons for sensitivity set out in full in the expression of interest. This will enable S4C to take account of such sensitivity or confidentiality in deciding whether to release the information in response to freedom of information requests. However, economic operators accept that S4C may disclose such information in response to any request under the FOI Act if S4C determines that it is appropriate to do so.

Data Protection

Economic operators authorise S4C to process all information provided as part of their application in accordance with applicable laws including the Data Protection Act 1998 and/or the General Data Protection Regulation and confirm that they have obtained all necessary third party consents to enable S4C to do so.

(WA Ref:80930)

5.2

Additional Documentation

5.3

Publication date of this notice