CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Re-location of the heritage collections (archive and museum) of Conwy County Borough Council

2.2

Description of the goods or services required

Conwy County Borough Archives Services is seeking a suitably qualified supplier to move the heritage collections (archive and museum) of Conwy County Borough Council from their current premises at Conwy Archive Service, The Old Board School, Lloyd Street, Llandudno, LL30 2YG to the Conwy Culture Centre, Town Ditch Road, Conwy, LL32 3NU.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=91103.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Collections to be moved:

• Archives - 4,426 (approx.) standard archive boxes (100x310x408mm) (suitable for one person handling)

• Archives - 2,538 (approx.) non-standard archive containers. These vary from being outsize boxes to being smaller items that are not suitable for boxing but that are all wrapped suitably for transport in strong archival paper and tape (suitable for one person handling).

• Archives – 59 large boxes containing volumes of newspapers (70x740x530mm) (heavy and requiring two person handling.)

• Archives – 3 plan chests (1380x1020x430mm) to be moved with contents (heavy and requiring two person handling.)

• Archive library books – 57 approx. linear metres of shelved non heritage collection books which the supplier would need to crate.

• Museums – 65 (approx.) standard museum boxes (310x410x103mm) (suitable for one person handling).

• Museums – 90 approx. non-standard boxes and approx. 20 medium sized artefacts (suitable for one person handling).

• Museums – 19 outsize artefacts and 40 paintings. Further details of these items are in section 5 (around 2/3 of these are heavy and requiring two person handling.)

3 Conditions for Participation

3.1

Minimum standards and qualification required

Must have relevant museum / heritage collection relocation experience.

Must have relevant removals insurance.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/CDS/CCC-heritage collection relocation

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

Welsh

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Full details are available in the Quote Pack attached.

Site visits can be arranged for 10th April 2019. Please contact Conwy Archive Services - 01492 577550.

(WA Ref:91103)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice