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Summary

OCID:: ocds-kuma6s-109666
Published by:: Hafod Housing Association
Authority ID:: AA1147
Publication date:: 08 April 2021
Deadline date:: 10 May 2021
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Hafod are seeking to appoint a suitable contactor to supply and distribute cleaning materials and janitorial supplies to approximately 21 Hafod end-user facilities in the South Wales region, covering circa 96 sites.

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: SUPPLIES

1 Authority Details

1.1 Authority Name and Address

Official Name: Hafod Housing Association
Postal Address: St Hilary Court, Copthorne Way, Culverhouse Cross,
Town: CARDIFF	Postal Code: CF5 6ES	Country: UK
For the attention of: Briony Phillips	Telephone: +44 2920675823
E-Mail:	Fax: +44 2920672499
Internet Address (URL): Electronic access to information: www.sell2wales.gov.wales Electronic submission of tenders and requests to participate: www.sell2wales.gov.wales

1.2 Address from which documentation may be obtained

Official Name: Hafod Housing Association
Postal Address: St Hilary Court, Copthorne Way, Culverhouse Cross,
Town: CARDIFF	Postal Code: CF5 6ES	Country: UK
For the attention of:	Telephone: +44 2920675823
E-Mail:	Fax: +44 2920672499
Internet Address (URL):

1.3 Completed documents must be returned to:

Official Name: Hafod Housing Association
Postal Address: St Hilary Court, Copthorne Way, Culverhouse Cross,
Town: CARDIFF	Postal Code: CF5 6ES	Country: UK
For the attention of:	Telephone: +44 2920675823
E-Mail:	Fax: +44 2920672499
Internet Address (URL):

2 Contract Details

2.1 Title

Supply & Delivery of Cleaning / Janitorial Materials

2.2 Description of the goods or services required

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=109666.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	18935000		Laundry bags
	39000000		Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
	39291000		Laundry supplies
	39525800		Cleaning cloths
	39800000		Cleaning and polishing products
	39812100		Floor polishes
	39830000		Cleaning products
	39831000		Washing preparations
	39832000		Dishwashing products
	39832100		Dishwashing powder

b) Delivery Location/Area

	Code		Location
	1015		Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
	1016		Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
	1017		Bridgend and Neath Port Talbot
	1021		Monmouthshire and Newport
	1022		Cardiff and Vale of Glamorgan

2.4 Total quantity or scope of tender

The contract duration will be a 5 year term, with an initial 3 year term and an option to extend, at Hafod’s sole discretion, by a further 2 year period based on supplier performance and external factors.

The estimated overall value of the contract over its full 5 year term is £900,000. Please note this is an approximate only and the contract value may vary depending on the requirements of each sites purchasing.

3 Conditions for Participation

3.1 Minimum standards and qualification required

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

N/a

4.3 Time Limits

Time-limit for receipt of completed tenders
10-05-2021 Time 12:00

Estimated award date
01-06-2021

4.5 Language or languages in which tenders or requests to participate can be drawn up

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

In order to be considered for this tender, please complete Appendices B, C, D and E and place your submission via the Sell2Wales portal by the provided deadline.

(WA Ref:109666)

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

ITT - Cleaning Materials

Appendix A - Specification_Supply of Cleaning Materials

Appendix B - SQ_Cleaning Materials

Appendix C - SOR_Cleaning Materials

Appendix D - Quality Response_Cleaning Materials

Appendix E -FoT_Cleaning Materials

Appendix F - Site List

Schedule 1_Contract Management Reporting

Schedule 2_Performance Regime

5.3 Publication date of this notice

08-04-2021

SF 51a

Coding

Commodity categories

ID	Title	Parent category
39800000	Cleaning and polishing products	Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
39525800	Cleaning cloths	Miscellaneous manufactured textile articles
39830000	Cleaning products	Cleaning and polishing products
39832100	Dishwashing powder	Dishwashing products
39832000	Dishwashing products	Cleaning products
39812100	Floor polishes	Polishes and creams
39000000	Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products	Technology and Equipment
18935000	Laundry bags	Sacks and bags
39291000	Laundry supplies	Miscellaneous furnishing
39831000	Washing preparations	Cleaning products

Delivery locations

ID	Description
1017	Bridgend and Neath Port Talbot
1022	Cardiff and Vale of Glamorgan
1015	Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016	Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1021	Monmouthshire and Newport

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

Document family

Notice details
APR362044: Supply & Delivery of Cleaning / Janitorial Materials Publication date: 08 April 2021 Deadline date: 10 May 2021 00:00 Notice type: Contract Notice Authority name: Hafod Housing Association
JUN365282: Supply & Delivery of Cleaning / Janitorial Materials Publication date: 30 June 2021 Notice type: Contract Award Notice Authority name: Hafod Housing Association

About the buyer

Main contact:: N/a
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
16/04/2021 13:17	REPLACED FILE: Appendix C - SOR_Cleaning Materials Amendment made to item 4.5's Volume - Cell C51

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.