Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Contact person: Gerrard O'Neill
Telephone: +44 3000257095
E-mail: gerrard.oneill@gov.wales
NUTS: UKL
Internet address(es)
Main address: https://gov.wales/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Administration of the Covid 19 Third Sector Resilience Fund
Reference number: C243/2020/2021
II.1.2) Main CPV code
66000000
II.1.3) Type of contract
Services
II.1.4) Short description
There are currently over 32,000 third sector organisations operating in Wales. Many of these organisations have been crucial to helping our communities deal with the impacts of the pandemic. However, the pandemic has impacted on the ability of many of these organisations to continue to deliver services because of their reduced ability to e.g. fundraise. The pandemic has placed many of our third sector organisations in a precarious position.
For this reason, in April 2020, the Welsh Government launched its Third Sector Resilience Fund (administered by Wales Council for Voluntary Action) as a “fund of last resort” to help viable third sector organisations survive.
The pandemic served to highlight that there were some existing frailties amongst a significant number of third sector organisations that means they are not as sustainable or resilient to system shocks as they could be. For this reason, in September 2020, the Third Sector Resilience Fund evolved to include funding elements that allowed organisations to improve and diversify how they operate to become healthier organisations.
Since April, this fund has had a steady stream of applications totaling over 10 million GBP (at February 2021). The draw on this funding is likely to continue into financial year 2021/22 as funding options for the sector further diminish. The Welsh Government has committed at least a further 2.25m GBP of funding to answer this need during the financial year 2021/22.
The Client wishes to contract the effective administration of a grant fund for third sector organisations with a primary focus on being a “fund of last resort” to ensure viable third sector organisations survive, but also incorporating an element that allows grant funding for third sector organisations to put themselves on a more sustainable footing.
The fund will be open and accessible to all parts of the third sector, but will particularly targets awareness raising at parts of the sector working with people and communities with protected characteristics.
It will fund activity that will leave a lasting legacy within the organisation and will not simply support a period of delivery.
It will be a Wales wide fund tailored to the voluntary sector that complements other funding/support (from government and non-government sources) options available to them, and maximise the impact/effectiveness of this funding. This is not a large funding pot – the client wants to find creative ways of maximising its impact. The Client does not want the fund to duplicate provision offered elsewhere, or for any ‘double funding’ to take place.
The fund will have minimum grant pot to administer of 2.25m GBP over 1 year – but with the possibility of an increase in the size of the grant pot and an extension in the life of the grant.
II.1.5) Estimated total value
Value excluding VAT:
245 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66000000
66170000
79412000
75130000
66113000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The Client wishes to contract the effective administration of a grant fund for third sector organisations with a primary focus on being a “fund of last resort” to ensure viable third sector organisations survive, but also incorporating an element that allows grant funding for third sector organisations to put themselves on a more sustainable footing.
The fund will be open and accessible to all parts of the third sector, but will particularly targets awareness raising at parts of the sector working with people and communities with protected characteristics.
It will fund activity that will leave a lasting legacy within the organisation and will not simply support a period of delivery.
It will be a Wales wide fund tailored to the voluntary sector that complements other funding/support (from government and non-government sources) options available to them, and maximise the impact/effectiveness of this funding. This is not a large funding pot – the client wants to find creative ways of maximising its impact. The Client does not want the fund to duplicate provision offered elsewhere, or for any ‘double funding’ to take place.
The fund will have minimum grant pot to administer of 2.25m GBP over 1 year – but with the possibility of an increase in the size of the grant pot and an extension in the life of the grant.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 80
Price
/ Weighting:
20
II.2.6) Estimated value
Value excluding VAT:
244 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Extension of 12 months will be dependent on further grant funding becoming available throughout the contract duration.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/05/2021
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/05/2021
Local time: 09:30
Place:
Welsh Government Laptop by a Procurement staff member
Information about authorised persons and opening procedure:
Gerrard O'Neill - Corporate Procurement Services, Procurement Manager. Sequential opening - Qualification, Technical and Commercial stages via eTenderWales
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=109670
(WA Ref:109670)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
13/04/2021