Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920879648
E-mail: Buyline@cardiff.ac.uk
NUTS: UKL
Internet address(es)
Main address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
M&E Consultancy Lan room surveys and Design
Reference number: CU.540.JP
II.1.2) Main CPV code
71334000
II.1.3) Type of contract
Services
II.1.4) Short description
The requirement is for an M&E Consultant to undertake LAN room surveys and M&E Design.
Cardiff University is currently undertaking an upgrade of IT equipment campus wide which includes replacement of existing active equipment, provision of additional active equipment and replacement of existing Uninterruptible Power Supply arrangements.
There are 274 LAN rooms across the campus where these works are to be carried out. LAN rooms vary in size and complexity and are located throughout the campus across various locations in Cardiff.
The works are anticipated to be spread across a period of around 36 to 48 months and the consultant will be expected to attend all design, site, Client and co-ordination meetings throughout the entire duration of the works.
The upgrade will include assessing the requirement and subsequent design for provision of additional power supplies to new and existing IT racks to supply new and existing active equipment via the new UPS systems and provision of cooling due to the associated additional power loads and heat gains.
There will be essential works to be carried out to ensure the necessary level of provision is available and additional provision made as and where necessary.
The overall scope of the Consultants duties will be to survey and report on each individual LAN room and report findings and recommendations to the University.
Following review of the findings and recommendations and review of all options for all rooms, the Consultant shall then be responsible for carrying out detailed designs and specifications for the eventual scope of works agreed by the University.
All LAN rooms will be live throughout the design and construction stages with minimal down time to be allowed only at final changeover from existing to new power arrangements.
II.1.5) Estimated total value
Value excluding VAT:
278 333.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71334000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff
II.2.4) Description of the procurement
The requirement is for an M&E Consultant to undertake LAN room surveys and M&E Design.
Cardiff University is currently undertaking an upgrade of IT equipment campus wide which includes replacement of existing active equipment, provision of additional active equipment and replacement of existing Uninterruptible Power Supply arrangements.
There are 274 LAN rooms across the campus where these works are to be carried out. LAN rooms vary in size and complexity and are located throughout the campus across various locations in Cardiff.
The works are anticipated to be spread across a period of around 36 to 48 months and the consultant will be expected to attend all design, site, Client and co-ordination meetings throughout the entire duration of the works.
The upgrade will include assessing the requirement and subsequent design for provision of additional power supplies to new and existing IT racks to supply new and existing active equipment via the new UPS systems and provision of cooling due to the associated additional power loads and heat gains.
There will be essential works to be carried out to ensure the necessary level of provision is available and additional provision made as and where necessary.
The overall scope of the Consultants duties will be to survey and report on each individual LAN room and report findings and recommendations to the University.
Following review of the findings and recommendations and review of all options for all rooms, the Consultant shall then be responsible for carrying out detailed designs and specifications for the eventual scope of works agreed by the University.
All LAN rooms will be live throughout the design and construction stages with minimal down time to be allowed only at final changeover from existing to new power arrangements.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the Invitation to Tender (ITT) documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/05/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
28/05/2021
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The procurement documents will be available until 13th May 2021 (Midnight) then access will be closed.
Site visits are a mandatory requirement and will take please W/C 17th May 2021 - Full details are contained in the ITT documents.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
The University reserves the right to award the contract in whole or in part.
The University reserves the right to annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GBP.
All documents to be priced in GBP excluding VAT
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=109782.
(WA Ref:109782)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
14/04/2021