Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Grŵp Cynefin
Ty Silyn, Y Sgwar, Penygroes
Caernarfon
LL54 6LY
UK
Contact person: Bryn Davies
Telephone: +44 3001112122
E-mail: bryn.davies@grwpcynefin.org
Fax: +44 1286881141
NUTS: UKL
Internet address(es)
Main address: http://www.grwpcynefin.org
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA29780
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA29780
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA29780
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Proposed Extension to Llys Awelon Extra Care Facility, School Road, Ruthin
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
Grŵp Cynefin is proposing to construct a new three-storey Extra Care facility comprising 35
apartments together with communal areas as an extension to its existing Extra Care Facility
in Ruthin, Denbighshire known as ‘Llys Awelon’. The proposed works will also include
alteration and refurbishment works to be carried out to the existing Llys Awelon building.
Grŵp Cynefin is in the process of commissioning Asbestos Surveys of the existing buildings
and the Surveys are anticipated to identify significant quantities of Asbestos Containing
Material which will be required to be removed by licensed Contractors as part of the
proposed works.
The proposed works will require significant services diversion works to be carried out prior to
the commencement of the demolition works, which will require careful management so as to
cause the minimum of disruption to the residents and staff of Llys Awelon.
Grŵp Cynefin is seeking to appoint a suitably skilled and experienced contractor to carry out
the demolition of two existing buildings located adjacent to Llys Awelon and then undertake
the construction of the new three-storey extension to Llys Awelon. Previous experience and
expertise in the construction of ‘Extra Care’ residential facilities with particular experience of
constructing extensions to existing occupied residential facilities that house frail and elderly
residents will be essential.
The estimated total project value (excluding VAT) is: 7,600,000.00 GBP.
Key dates are:
- Issue Contract Notice: 14 April 2021.
- Date for submission of completed SQ: 26 May 2021
- Date for issuing Commercial pricing documents to shortlisted applicants: 3 June 2021
- Dialogue Meetings: 21 July 2021 to 27 July 2021
- Date for issuing ITSFT to shortlisted applicants: 11 August 2021
- Date for submission of completed ITSFT: 24 August 2021
- Notification of successful Bidder: 31 August 2021
- Start on site: 11 October 2021
II.1.5) Estimated total value
Value excluding VAT:
7 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45000000
45100000
45111000
45111240
45112000
45211341
45215000
45215212
45223100
45223210
45223822
45232452
45233222
45261213
45261215
45261410
45262210
45262300
45262310
45262321
45262350
45262410
45262500
45262660
45310000
45313100
45321000
45323000
45324000
45330000
45331000
45331200
45340000
45343100
45343230
45351000
45410000
45420000
45430000
45431100
45431200
45432000
45441000
45442000
45442100
45442180
45451000
II.2.3) Place of performance
NUTS code:
UKL13
II.2.4) Description of the procurement
The proposed works comprise the demolition of existing buildings and the design and
construction of a new three-storey Extra Care facility comprising 35 apartments together with
communal areas as an extension to its existing Extra Care Facility in Ruthin, Denbighshire
known as ‘Llys Awelon’. The proposed works will also include alteration and refurbishment
works to be carried out to the existing Llys Awelon building.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
7 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
13/09/2021
End:
31/10/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to tender documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 000-004470
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/05/2021
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
03/06/2021
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=109806.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.
(WA Ref:109806)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
15/04/2021