CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Contract for Public Conveniences – Seasonal Cleansing 2022

2.2

Description of the goods or services required

To provide the seasonal cleansing of 9 public conveniences 4 times per day on weekdays, weekends and Bank Holidays for 18 weeks at the following locations/facilities:

• Caswell - Caswell Bay Car Park, SA3 3BT

• Langland - Langland Bay Car Park, SA3 4QP

• Bracelet Bay - Bracelet Bay Car Park, SA3 4EN

• Oystermouth Square (Car Park) - Mumbles Road, SA3 4AA

• Southend - Mumbles Road, SA3 4EA

• Blackpill - Mumbles Road, SA3 5DG

• Oystermouth Castle - Castle Grounds, SA3 4BA

• Knab Rock - Mumbles Road, SA3 4EE

• Marina – Trawler Road, SA1 1DN

Male, Female & Disabled Toilets all to be cleaned 4 times per day, 7 days a week.

Current Cleansing Method:

• Toilets – to be cleaned using seligene ultra colour coded bucket and cloth, toilet cleaner to be applied;

• Wash Hand Basins – to be cleaned using seligene ultra colour coded bucket and cloth;

• Toilet Floors (tiles) – to be swept and mopped daily using Apple Fresh, Disinfectant or Bleach;

• High Level Dusting – to be undertaken twice monthly using appropriate equipment;

• Building only waste to be removed and disposed of by contractor (disposal facilities provided by the Council at Home Farm Depot);

• Suggested cleaning time slots every two/three hours between 8am – 8pm;

Cleaning Materials:

Option 1 – Swansea Council to provide (exclude this price)

Option 2 – Contractor to provide materials

• Before tendering, bidders are advised to visit the site to ascertain all relevant conditions and means of access, to thoroughly acquaint themselves with the extent and nature of the project;

• A site visit is recommended and can be arranged by contacting Stuart Rees (Operational Area Manager) on 07796 275249;

• Please convey any queries associated to this tender via the e-tender wales portal.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120198

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Please see tender paperwork

3 Conditions for Participation

3.1

Minimum standards and qualification required

Please see tender paperwork, plus:-

•Contract start date: 16/05/2022 for 18 weeks (with potential to extend by 4 weeks) Supplier must be ready to start the contract on the 16/05/2022.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCS/21/564

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: http://etenderwales.bravosolution.co.uk

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

2. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

3. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: help@bravosolution.co.uk

— Phone: +44 8003684850

Thanks

(WA Ref:120198)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice