Modification notice
Modification of a contract/concession during its term
Section I: Contracting
entity
I.1) Name and addresses
Swansea University
Procurement Office, Swansea University, Singleton Park
Swansea
SA2 8PP
UK
Contact person: Sue Davies
Telephone: +44 1792295890
E-mail: procurement@swansea.ac.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.ac.uk
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract Modification for Implementation, Supply, Installation & On-going Support of Immersive Walls (SIM Centres - Singleton & Carmarthen campuses)
Reference number: SU50(22)
II.1.2) Main CPV code
32321200
II.1.3) Type of contract
Supplies
II.2) Description
II.2.2) Additional CPV code(s)
32321300
32351300
31620000
II.2.3) Place of performance
NUTS code:
UKL18
UKL14
Main site or place of performance:
The Haldane Building on Swansea University's Singleton Park campus and Saint David’s Park, at Jobswell in Carmarthen.
II.2.4) Description of the procurement
The Swansea University Simulation (SUSiM) programme and centres are being developed across 3 sites, including the Haldane Building on the University's Singleton Park campus and Saint David’s Park, at Jobswell in Carmarthen, as part of an immersive simulation modality expansion.
An investment of over GBP5 million pounds has enabled the redesign of facilities across the Swansea University Singleton campus, where the main Simulation Centre will be located and the refurbishment will consist of just over 2500m2 of space to include 8 Immersive Simulation suites. This project also includes the refurbishment of the Saint David’s Park site in Carmarthenshire which will include 3 additional Immersive Simulation suites. The concept of the design is one of highly flexible space with Immersive Wall technology to enhance the simulation and mixed reality programmes run by the Faculty of Medicine, Health and Life Science at Swansea University
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 12
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Section IV: Procedure
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 243-701859
Section V: Award of contract/concession
Contract No: SU50(22)
Title: Contract Modification for Implementation, Supply, Installation & On-going Support of Immersive Walls (SIM Centres - Singleton & Carmarthen campuses)
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
25/10/2022
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor/concessionaire
Immersive interactive ltd
26A Princes Street
Southport
PR81EQ
UK
Telephone: +44 7983555385
NUTS: UKD7
The contractor/concessionaire is an SME:
Yes
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot:
/concession: 275 000.00
GBP
Section VI: Complementary information
VI.3) Additional information
This tender was conducted and awarded electronically via itt 95122 of etenderwales BravoSolution:
https://etenderwales.bravosolution.co.uk/web/login.shtml
(WA Ref:129440)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
13/04/2023
Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code
32321200
VII.1.2) Additional CPV code(s)
32321300
32351300
31620000
VII.1.3) Place of performance
NUTS code:
UKL14
UKL18
Main site or place of performance:
The Haldane Building on Swansea University's Singleton Park campus and Saint David’s Park, at Jobswell in
Carmarthen
VII.1.4) Description of the procurement
Upgrade of immersive walls projectors to meet needs of Simulation Suites
VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 12
VII.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the procurement: 137 400.00 GBP
The contract/concession has been awarded to a group of economic operators:
No
VII.1.7) Name and address of the contractor/concessionaire
Immersive interactive ltd
26A Princes Street
Southport
PR81EQ
UK
Telephone: +44 7983555385
NUTS: UKD7
The contractor/concessionaire is an SME:
Yes
VII.2) Information about modifications
VII.2.1) Description of the modifications
The tender documentation providing all room sizes / dimensions etc, where tenders were invited to submit a proposal containing the appropriate quantity of immersive walls and projector equipment based on the desired outputs of the SUSiM project. This modification is not to alter the overall nature of the original contract, but simply an equipment upgrade from the superior option contained within the original specification to achieve the same delivery of a state-of-the-art Simulation Suite experience from the installed immersive walls system that was detailed in the original tender.
VII.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
Creating Simulation Suites with Immersive Wall technology is core to Swansea University’s investment to align to HEIW requirements to promote simulation based education using Centres of Excellence to enhance simulation and mixed reality programmes run by the FMHLS to provide quality teaching, innovation, research and business growth. At testing, projection scope and clarity were queried, impacting image definition on simulation walls. Suitably upgraded equipment from the specification, replacing the superior option of the original tender, was sourced and costed by the contractor to deliver the required performance. A project budget review allowed extra funding for the upgraded equipment to ensure the Simulation experience. The price increase is not without an equivalent improvement in the capability. Delay of the immersive walls installation would impact teaching capabilities, student intake, the Faculty’s ability to meet their course commitment and add costs to create learning space.
VII.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 275 000.00 Currency: GBP
Total contract value after the modifications
Value excluding VAT: 412 225.00 Currency: GBP